Admin Manager (Penang)

SEE SONG & SONS SDN. BHD.; George Town; On-site; MYR 60,000 - 90,000; Full time

Job summary

See Yong & Son Construction Sdn Bhd S(YS) is seeking an Admin Manager to oversee daily administrative operations in Malaysia. This role emphasizes documentation control, licensing, and coordination with authorities to ensure regulatory compliance.

You will supervise administrative staff, prepare reports, and support management with timely information for decision-making, while upholding rigorous records management and office efficiency.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Business Management, Office Management, Management, or a related field.
• Minimum 3–5 years of relevant administrative experience, preferably in construction or project-related industry.
• Experience handling documentation or liaising with government authorities is a plus.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Oversee company's documentation, filing systems, records, and administrative procedures.
• Prepare, review, organize, and maintain administrative documents, reports, forms, letters, and correspondence.
• Monitor submissions and renewals with government authorities and external parties.
• Liaise with government departments, suppliers, customers, and other external parties on administrative matters.
• Ensure timely renewal and submission of licenses, permits, certificates, registrations, and other documents.
• Supervise administrative staff to ensure duties are carried out properly.
• Support management with administrative reports and records for decision-making.

Skills

MS Word

MS Excel

Education

Diploma or Bachelor’s Degree in Business Administration/Management/Office Management

Job description

We are looking for a responsible, organized, and detail-oriented Admin Manager to oversee the company's daily administrative operations. The successful candidate will be responsible for managing company documentation, coordinating administrative activities, liaising with government authorities and external parties, supervising administrative tasks, and providing support to management to ensure smooth and efficient business operations.

Key responsibilities

Manage and oversee the company's documentation, filing systems, records, and administrative procedures.

Prepare, review, organize, and maintain administrative documents, reports, forms, letters, and correspondence.

Manage and monitor the submission, renewal, and follow-up of documents with relevant government authorities, agencies, and external parties.

Liaise with government departments, local authorities, suppliers, customers, and other external parties on administrative matters.

Monitor and ensure the timely renewal and submission of company licenses, permits, certificates, registrations, and other required documents.

Oversee daily office administrative activities and ensure all administrative operations run smoothly and efficiently.

Maintain accurate and systematic records of company documents, agreements, contracts, invoices, permits, licenses, and other administrative files.

Coordinate and prepare documents required for audits, inspections, regulatory requirements, and official submissions.

Supervise and provide guidance to administrative staff to ensure duties and responsibilities are properly carried out.

Support management in preparing administrative reports, documents, records, and other information required for decision-making.

Qualifications

Diploma or Bachelor's Degree in Business Administration, Business Management, Office Management, Management, or a related field.

Minimum 3–5 years of relevant administrative experience, preferably in the construction, marine construction, engineering, or project-related industry.

Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.

Familiar with administrative procedures, document preparation, filing systems, and record management.

Able to use Microsoft Word & Excel effectively.

Good organizational, coordination, communication, and follow-up skills.

Responsible, proactive, willing to learn, and have strong attention to detail.

Able to manage multiple tasks and complete work within the required deadlines.

Able to work independently and as part of a team.

Able to communicate effectively in Bahasa Malaysia and English.

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class ‘A’ contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class ‘A’ registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class ‘A’ contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class ‘A’ registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

What can I earn as an Administration Manager