Project Coordinator / PMO Coordinator

Oxydata Software Sdn Bhd; Petaling Jaya; On-site; MYR 42,000 - 66,000; Part time

Job summary

Oxydata Software Sdn Bhd is seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities, ensure complete and audit-ready documentation, and support governance and compliance across multiple projects. Location: Petaling Jaya, Selangor, Malaysia; Work Mode: Onsite.

You will manage end-to-end documentation, coordinate financial docs, support audit readiness, and help improve processes for greater efficiency and compliance within our ICT governance framework.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.
• Minimum of 1 to 3 years’ experience in project coordination, PMO, governance, finance coordination or document management.
• Experience supporting ICT or technology projects.
• Strong organisational and coordination skills.
• Excellent documentation skills and attention to detail.
• Good stakeholder management and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• High integrity, with a strong focus on governance and compliance.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with SharePoint, Confluence or other document management platforms.

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.
• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.
• Manage documentation repositories and support the organisation of key project records.
• Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.
• Monitor documentation status and follow up on outstanding items to ensure timely completion.
• Ensure compliance with ICT governance policies and support audit requirements.
• Support finance teams during financial closing activities and project capitalisation processes.
• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Skills

Organisational skills

Documentation skills

Stakeholder management

Communication skills

Prioritisation

Governance & compliance

MS Office & Google Workspace

SharePoint/Confluence

Education

Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field

Tools

Microsoft Office Suite

Google Workspace

SharePoint

Confluence

Job description

Employment type: Contract

Oxydata Software Sdn Bhd established since 2012, helping regional enterprises drive digital transformation through Agentic AI Services, AI Automation & Integration, Data Engineering, AI Training, and IT Managed Services. We are a lean, high-impact team where engineers work directly on cutting-edge AI products serving enterprise clients across Malaysia and the region.

We are seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities, ensure complete and audit-ready documentation, and support governance and compliance initiatives across multiple projects.

Project Coordinator / PMO Coordinator

Location: Petaling Jaya, Selangor, Malaysia
Work Mode: Onsite

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.


• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.


• Manage documentation repositories and support the organisation of key project records.


• Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.


• Monitor documentation status and follow up on outstanding items to ensure timely completion.


• Ensure compliance with ICT governance policies and support audit requirements.


• Support finance teams during financial closing activities and project capitalisation processes.


• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Requirements
Must-have:

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.


• Minimum of 1 to 3 years’ experience in project coordination, PMO, governance, finance coordination or document management.


• Experience supporting ICT or technology projects.


• Strong organisational and coordination skills.


• Excellent documentation skills and attention to detail.


• Good stakeholder management and communication skills.


• Ability to manage multiple priorities and meet deadlines.


• High integrity, with a strong focus on governance and compliance.


• Proficiency in Microsoft Office Suite and Google Workspace.


• Experience with SharePoint, Confluence or other document management platforms.


• Basic understanding of procurement processes and project financial documentation.

Nice-to-have:

• Knowledge of project capitalisation, accounting principles or audit processes.


• Experience in ICT governance frameworks (e.g. COBIT, ITIL).


• Experience supporting internal or external audits for ICT projects.

Education:

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.

Why Join Us

• Be part of a collaborative and forward-thinking ICT team where your attention to detail and commitment to governance will make a real impact.


• Opportunity to work on diverse projects, develop your skills in project coordination and governance, and contribute to the success of our organisation’s ICT initiatives.

What can I earn as a Project Coordinator