Project Coordinator / PMO Coordinator

Oxydata & TechTalent; Selangor; Sur place; MYR 48 000 - 72 000; Temps partiel

Résumé du poste

Oxydata Software Sdn Bhd, established since 2012, seeks a Project Coordinator / PMO Coordinator to drive ICT project activities and maintain audit-ready documentation. This onsite, contract role is based in Petaling Jaya, Selangor, Malaysia, supporting governance and compliance across multiple projects.

You will coordinate end-to-end project documentation, manage repositories, and assist finance with project closing and capitalisation, while ensuring timely completion and strong stakeholder

Qualifications

• Bachelor’s degree in a business/tech-related field.
• 1–3 years’ experience in project coordination, PMO, governance, finance coordination or document management.
• Experience supporting ICT or technology projects is preferred.
• Strong organisational and coordination skills with attention to detail.
• Excellent documentation and stakeholder communication abilities.
• Familiarity with procurement processes and project financial documentation.

Responsabilités

• Coordinate end-to-end ICT project activities and documentation processes.
• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.
• Manage documentation repositories and support the organisation of key project records.
• Coordinate financial documentation including purchase requests, orders, contracts, SOIs, invoices and approvals.
• Monitor documentation status and follow up on outstanding items to ensure timely completion.
• Ensure compliance with ICT governance policies and support audit requirements.
• Support finance during closing activities and project capitalisation processes.
• Identify documentation gaps and recommend process improvements.

Connaissances

Organisational skills

Stakeholder management

Documentation

Communication

Time management

Governance/compliance

ICT project coordination

Audit readiness

Formation

Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or related field

Outils

Microsoft Office Suite

Google Workspace

SharePoint

Confluence

Description du poste

Employment type: Contract

Oxydata Software Sdn Bhd established since 2012, helping regional enterprises drive digital transformation through Agentic AI Services, AI Automation & Integration, Data Engineering, AI Training, and IT Managed Services. We are a lean, high-impact team where engineers work directly on cutting-edge AI products serving enterprise clients across Malaysia and the region.

We are seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities, ensure complete and audit-ready documentation, and support governance and compliance initiatives across multiple projects.

Project Coordinator / PMO Coordinator

Location: Petaling Jaya, Selangor, Malaysia
Work Mode: Onsite

Employment type: Contract

Oxydata Software Sdn Bhd established since 2012, helping regional enterprises drive digital transformation through Agentic AI Services, AI Automation & Integration, Data Engineering, AI Training, and IT Managed Services. We are a lean, high-impact team where engineers work directly on cutting-edge AI products serving enterprise clients across Malaysia and the region.

We are seeking an experienced Project Coordinator / PMO Coordinator to coordinate ICT project activities, ensure complete and audit-ready documentation, and support governance and compliance initiatives across multiple projects.

Responsibilities

• Coordinate end-to-end ICT project activities and documentation processes.


• Prepare, validate, and maintain project documentation to ensure completeness and audit readiness.


• Manage documentation repositories and support the organisation of key project records.


• Coordinate financial documentation, including purchase requests, purchase orders, contracts, statements of work, invoices, and approvals.


• Monitor documentation status and follow up on outstanding items to ensure timely completion.


• Ensure compliance with ICT governance policies and support audit requirements.


• Support finance teams during financial closing activities and project capitalisation processes.


• Identify documentation gaps and recommend process improvements for greater efficiency and compliance.

Requirements

Must-have:

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.


• Minimum of 1 to 3 years’ experience in project coordination, PMO, governance, finance coordination or document management.


• Experience supporting ICT or technology projects.


• Strong organisational and coordination skills.


• Excellent documentation skills and attention to detail.


• Good stakeholder management and communication skills.


• Ability to manage multiple priorities and meet deadlines.


• High integrity, with a strong focus on governance and compliance.


• Proficiency in Microsoft Office Suite and Google Workspace.


• Experience with SharePoint, Confluence or other document management platforms.


• Basic understanding of procurement processes and project financial documentation.

Nice-to-have:

• Knowledge of project capitalisation, accounting principles or audit processes.


• Experience in ICT governance frameworks (e.g. COBIT, ITIL).


• Experience supporting internal or external audits for ICT projects.

Education:

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, Information Technology or a related field.

Why Join Us

• Be part of a collaborative and forward-thinking ICT team where your attention to detail and commitment to governance will make a real impact.


• Opportunity to work on diverse projects, develop your skills in project coordination and governance, and contribute to the success of our organisation’s ICT initiatives.

What can I earn as a Project Coordinator