Project Coordinator / Administrator

CBRE Asia Pacific; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

CBRE Asia Pacific in Kuala Lumpur is seeking an administrative and financial support professional to assist the project management team. Responsibilities include preparing project documentation, processing invoices, and managing data across PM systems.

The role supports project delivery from initiation to completion, requiring a high school diploma or bachelor's degree and up to 2 years in related work, with strong organizational and communication skills.

Qualifications

• Up to 2 years of related experience or entry-level with degree.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Strong organizational skills and basic math ability.

Responsibilities

• Prepare project documentation and support the PM team.
• Process invoices, payment applications, and reconciliations.
• Coordinate change orders with consultants and vendors.
• Schedule meetings and manage communication between teams and clients.
• Maintain project data in management systems per procedures.
• Assist with tender openings and contract administration tasks.
• Support project closeout and turnover documentation.

Skills

Attention to detail

Communication

Time management

Education

Bachelor's degree

High School Diploma

Tools

MS Office

Job description

Job ID

295773

Posted

11-Sep-2026

Service line

PJM Segment

Role type

Full-time

Areas of Interest

Administrative, Construction, Data Centers, Purchasing/Procurement

Location(s)

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia, Petaling Jaya - Selangor - Malaysia

About The Role

The role is to provide administrative and financial support to the project management team. Key responsibilities include preparing project documentation, managing commitment escalations, processing invoices and payment applications, and performing financial reconciliations. The role supports the successful delivery of projects throughout their entire lifecycle, from project initiation to completion.

What You'll Do

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, change directives, and change notices with consultants and vendors.
• Schedule project-related meetings and manage communications between project teams and clients.
• Support contract administration activities, including attending tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information and data within project management systems and tools.
• Process invoices and payment applications, and assist with project administration tasks.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.
• Perform tasks within clearly defined responsibilities, methods, and processes.
• Deliver work outputs by following standard procedures under close supervision and guidance

What You'll Need

• High School Diploma or Bachelor's degree with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.

Service line: PJM Segment