Project Coordinator cum Personal Assistant

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.; Petaling Jaya; On-site; MYR 50,000 - 84,000; Full time

Job summary

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD. seeks a proactive Project Coordinator cum Personal Assistant to support the Project Manager in Petaling Jaya.

You will track schedules, coordinate meetings and site visits, prepare minutes and progress records, and ensure timely information between consultants, contractors and internal teams. Diploma or degree in Business Administration, Construction Management or Project Management is required.

Qualifications

• Diploma or degree in Business Administration, Construction Management or Project Management is required.
• Proficiency in MS Office (Word, Excel, PowerPoint), strong organisation and communication skills.
• Experience in administrative support, personal assistance or project coordination is preferred.

Responsibilities

• Follow up with responsible parties to obtain updates and highlight delays or issues to the Project Manager.
• Coordinate project meetings, site visits and communications with consultants, contractors, suppliers and internal teams.
• Track project schedules, submissions, approvals and outstanding action items.
• Prepare and maintain project documents, correspondence, meeting minutes and progress records.
• Assist with progress reports and other administrative requirements for the construction project.

Skills

Organizational skills

Communication skills

Follow-up

Multi-tasking

Education

Diploma or degree in Business Administration

Construction Management or Project Management degree

Tools

Microsoft Office (Word/Excel/PowerPoint)

Job description

Project Coordinator cum Personal Assistant

Follow up with responsible parties to obtain updates and highlight delays or issues to the Project Manager.

Coordinate project meetings, site visits and communications with consultants, contractors, suppliers and internal teams.

Track project schedules, submissions, approvals and outstanding action items.

Prepare and maintain project documents, correspondence, meeting minutes and progress records.

Assist with progress reports and other administrative requirements for the construction project.

Coordinate document circulation and ensure the latest approved information reaches the relevant parties.

Personal Assistant Duties

Manage management’s calendar, meetings, appointments and travel arrangements.

Prepare correspondence, reports, presentations and meeting materials.

Take meeting minutes and follow up on assigned action items.

Maintain confidential records and handle sensitive information with discretion.

Liaise with internal teams and external parties on behalf of management when required.

Requirements:

Diploma or degree in Business Administration, Construction Management, Project Management or a related field.

Experience in administrative support, personal assistance or project coordination is preferred.

Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

Strong organisational, communication and follow-up skills.

Able to manage multiple priorities and work with office and site teams.

Experience in the construction or property development industry is an advantage.

We regret only shortlisted candidates will be notified.