Administrative Assistant (Project Support)

Oriental Sunrise Engineering Sdn. Bhd; Kuala Lumpur; On-site; MYR 33,000 - 51,000; Full time

Job summary

Oriental Sunrise Engineering Sdn. Bhd is seeking a responsible Administrative Assistant to provide administrative and coordination support to our project and engineering teams. The role involves sourcing suppliers and subcontractors, requesting quotations, and maintaining project documents.

You will work with internal teams and external partners, ensuring timely follow-ups. Fresh graduates are welcome; strong communication, Microsoft Office skills, and the ability to work independently or as

Qualifications

• Diploma or Bachelor’s Degree in business, engineering or related field.
• Experience in construction or engineering preferred.
• Fresh graduates are welcome.
• Good communication and interpersonal skills; confident contacting suppliers.
• Proficient in Microsoft Office (Excel and Word).
• Strong organisational skills and attention to detail.
• Responsible, proactive and willing to learn.
• Able to work independently and in a team.
• Mandarin is an added advantage for stakeholder liaison.

Responsibilities

• Provide administrative and coordination support to project managers and engineering teams.
• Identify and source suppliers and subcontractors based on project requirements.
• Request quotations and follow up with suppliers and subcontractors.
• Compare quotations and compile supplier information for internal review.
• Coordinate with internal teams, suppliers and subcontractors for timely follow-ups.
• Maintain and update project documents, records and filing systems.
• Assist with data entry, document preparation and other admin duties.
• Perform other duties as assigned by management.

Skills

Communication skills

Organisational skills

Proactive attitude

Teamwork

Education

Diploma or Bachelor’s Degree in Business Administration/Engineering or related field

Tools

Microsoft Office (Excel, Word)

Job description

We are looking for a responsible, organised and proactive Administrative Assistant to provide administrative and coordination support to our project and engineering teams. The role involves sourcing suppliers and subcontractors, requesting and following up on quotations, maintaining project-related documents and assisting with general office administration.

Key responsibilities

Provide administrative and coordination support to project managers and engineering teams.

Identify and source potential suppliers and subcontractors based on project requirements.

Contact suppliers and subcontractors by phone or email to request quotations, obtain information and follow up on enquiries.

Assist in comparing quotations and compiling supplier information for internal review.

Coordinate with internal teams, suppliers and subcontractors to ensure effective communication and timely follow-ups.

Maintain and update project-related documents, records and filing systems.

Assist with data entry, document preparation and other general administrative duties.

Perform other duties as assigned by management.

About you

Diploma or Bachelor's Degree in Business Administration, Engineering or a related field.

Candidates with relevant working experience in the construction or engineering industry are preferred.

Fresh graduates are welcome to apply.

Good communication and interpersonal skills, with confidence in contacting suppliers and subcontractors by phone or email.

Proficient in Microsoft Office, particularly Excel and Word.

Good organisational skills, attention to detail and follow-up ability.

Responsible, proactive and willing to learn.

Able to work independently and as part of a team.

Ability to communicate in Mandarin is an added advantage, particularly when liaising with suppliers, subcontractors and other stakeholders.