Project Executive (Construction / Property Development)

Private Advertiser; West Coast Division; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a proactive Project Executive to support management and coordination of construction and property development projects. You will work with the Project Manager, consultants, contractors, authorities and internal teams to ensure documentation, submissions and progress tracking are carried out on time.

The ideal candidate has a diploma or degree in a related field, 2–5 years of experience, strong coordination and communication skills, and proficiency in MS

Qualifications

• Diploma or Degree in Civil Engineering, Architecture, Construction Management, Building or related discipline.
• 2–5 years of relevant experience in construction, property development, or project coordination.
• Strong project coordination, communication, follow-up and documentation skills.
• Good understanding of construction processes, project documentation, drawings and authority submissions.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Able to read and understand basic construction drawings and technical documents.
• Good organizational skills with strong attention to detail.
• Proactive, responsible and able to manage multiple tasks and deadlines.
• Good communication and interpersonal skills with the ability to liaise with different stakeholders.

Responsibilities

• Assist in coordinating project activities from planning, pre-construction, construction through to completion.
• Support the Project Manager in monitoring overall project progress, programme, and key deliverables.
• Coordinate with consultants, contractors, subcontractors, authorities, and internal departments to ensure smooth project execution.
• Prepare, maintain, and organize project documentation, reports, correspondence, meeting minutes, and records.
• Assist with preparation and follow-up of authority submissions, approvals, permits, drawings, technical documents, and other project submissions.
• Monitor the status of drawings, submissions, approvals, and technical matters, ensuring timely follow-up with the relevant parties.
• Assist in updating project schedules, progress reports, trackers, and management reports.
• Attend project and coordination meetings and ensure action items and follow-ups are properly recorded and monitored.
• Assist in coordinating site matters and communicate project issues to the Project Manager for timely resolution.
• Maintain proper filing and documentation of project correspondence, approvals, drawings, contracts, and other relevant documents.

Skills

Project coordination

Documentation

MS Office

Reading drawings

Education

Diploma or Degree in Civil Engineering, Architecture, Construction Management, Building

Tools

Microsoft Office

Job description

Project Executive (Construction / Property Development)

We are seeking a proactive and organised Project Executive to support the management and coordination of our construction and property development projects. The successful candidate will work closely with the Project Manager, consultants, contractors, authorities, and internal teams to ensure project documentation, submissions, approvals, coordination, and progress tracking are carried out efficiently and on time.

Key responsibilities

Assist in coordinating project activities from planning, pre-construction, construction through to completion.

Support the Project Manager in monitoring overall project progress, programme, and key deliverables.

Coordinate with consultants, contractors, subcontractors, authorities, and internal departments to ensure smooth project execution.

Prepare, maintain, and organize project documentation, reports, correspondence, meeting minutes, and records.

Assist with preparation and follow-up of authority submissions, approvals, permits, drawings, technical documents, and other project submissions.

Monitor the status of drawings, submissions, approvals, and technical matters, ensuring timely follow-up with the relevant parties.

Assist in updating project schedules, progress reports, trackers, and management reports.

Attend project and coordination meetings and ensure action items and follow-ups are properly recorded and monitored.

Assist in coordinating site matters and communicate project issues to the Project Manager for timely resolution.

Maintain proper filing and documentation of project correspondence, approvals, drawings, contracts, and other relevant documents.

About you

Diploma or Degree in Civil Engineering, Architecture, Construction Management, Building, or a related discipline.

2–5 years of relevant experience in construction, property development, or project coordination.

Strong project coordination, communication, follow-up, and documentation skills.

Good understanding of construction processes, project documentation, drawings, and authority submissions.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Able to read and understand basic construction drawings and technical documents will be an advantage.

Good organizational skills with strong attention to detail.

Proactive, responsible, and able to manage multiple tasks and deadlines.

Good communication and interpersonal skills with the ability to liaise with different stakeholders.

Able to work independently as well as part of a team.