Project Administration Executive

Luximorph Sdn Bhd; Kajang; On-site; MYR 33,000 - 60,000; Full time

Job summary

Luximorph Sdn Bhd is seeking an organized administrative assistant to support project teams and management in Kajang. You will manage project documentation, coordinate with clients, consultants, contractors and suppliers, and handle general office administration.

The role requires a Diploma/Degree in Business Administration or related field, 1–3 years of project or office administration experience, and proficiency in Microsoft Office (Word and Excel).

Qualifications

• Diploma or degree in Business Administration, Management, Construction or related field.
• 1–3 years of experience in project administration, office administration or similar role preferred.
• Fresh graduates encouraged to apply; relevant experience also welcomed.
• Experience in fit-out construction, design and renovation is a plus.
• Good organisational and documentation skills with attention to detail.
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong communication and coordination skills.
• Ability to multitask, prioritise and meet deadlines.
• Able to work independently and coordinate with project teams.

Responsibilities

• Provide administrative support to project teams and management
• Prepare, organise and maintain project documents, quotations, purchase orders, invoices and related records
• Coordinate project documentation, submissions, approvals and follow-ups with clients, consultants, contractors and suppliers
• Assist with project schedules, meetings, site documentation and progress tracking
• Handle general office administration including filing, stationery, utilities and office supplies
• Prepare correspondence, reports, meeting minutes and other administrative documents
• Assist with procurement and coordinate with suppliers / subcontractors on orders, deliveries and documentation
• Maintain proper records of project and company documents, both physical and digital
• Assist with accounts-related administrative tasks such as invoice submission, payment tracking and document preparation
• Support management and project team with ad-hoc administrative tasks as required

Skills

Communication skills

Coordination skills

Organisational skills

Attention to detail

Microsoft Office

Education

Diploma / Degree in Business Administration, Management, Construction, or related field

Tools

Microsoft Office

Job description

Provide administrative support to project teams and management, managing project documentation, coordination with stakeholders, and general office administration.

Key responsibilities

Provide administrative support to project teams and management

Prepare, organise and maintain project documents, quotations, purchase orders, invoices and related records

Coordinate project documentation, submissions, approvals and follow-ups with clients, consultants, contractors and suppliers

Assist with project schedules, meetings, site documentation and progress tracking

Handle general office administration including filing, stationery, utilities and office supplies

Prepare correspondence, reports, meeting minutes and other administrative documents

Assist with procurement and coordinate with suppliers / subcontractors on orders, deliveries and documentation

Maintain proper records of project and company documents, both physical and digital

Assist with accounts-related administrative tasks such as invoice submission, payment tracking and document preparation

Support management and project team with ad-hoc administrative tasks as required

About you

Diploma / Degree in Business Administration, Management, Construction, or related field

Candidates with 1–3 years of experience in project administration, office administration or a similar role are preferred. Fresh graduates and candidates with relevant experience are also encouraged to apply.

Experience in fit-out construction, design and renovation industry is a plus

Good organisational and documentation skills with strong attention to detail

Proficient in Microsoft Office, particularly Word and Excel

Good communication and coordination skills

Able to multitask, prioritise work and meet deadlines

Able to work independently and coordinate effectively with project teams

Responsible, organised and willing to learn

Able to work under pressure in a fast-paced environment