Project Coordinator cum Admin

Arnet Sdn Bhd; Johor Bahru; On-site; MYR 39,000 - 58,000; Full time

Job summary

Arnet Sdn Bhd in Johor Bahru is seeking a Project Coordinator to support end-to-end project activities for data center and infrastructure builds. You will act as the main liaison among clients, vendors and internal teams, coordinating site visits, permits, and approvals.

The role involves maintaining project trackers, preparing BOQs and purchase requests, and assisting in claims, budgets, and reports from our Johor office and sites.

Qualifications

• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and stakeholder management abilities.
• Proficient in MS Office (Excel, Word, PowerPoint) and project management tools.

Responsibilities

• Prepare, maintain, and organize project files, documents, permits and correspondence.
• Draft and circulate meeting minutes, track action items and follow up for closure.
• Manage project trackers, dashboards and ensure timely submission of reports and claims.
• Assist in preparing Bill of Quantities (BOQ), purchase requests, and verifying subcontractor invoices.
• Coordinate end-to-end project activities for data center and infrastructure builds.
• Act as the main point of contact between clients, vendors and internal teams.
• Arrange and lead joint site visits with authorities for permits and approvals.
• Monitor project progress, highlight risks/delays and escalated to management when required.
• Support project handover process with complete documentation.
• Assist with certified progress claims and claim submission.
• Track project expenses and budgets against financial forecasts.
• Coordinate manpower schedules, site access and resource allocation.
• Arrange travel, accommodation and logistics for project teams as needed.
• Provide day-to-day support to project staff in Johor office and sites.
• Responsible for managing daily office operations.
• Responsible for administrative support, employee support, and coordination with vendors.

Skills

Stakeholder management

Communication

Organization

MS Office

Project management tools

Education

Diploma/Degree in Engineering, Project Management, Business Administration or related field

Tools

MS Office

Project management tools

Job description

Prepare, maintain, and organize project files, documents, permits and correspondence.

Draft and circulate meeting minutes, track action items and follow up for closure.

Manage project trackers, dashboards and ensure timely submission of reports and claims.

Assist in preparing Bill of Quantities (BOQ), purchase requests, and verifying subcontractor invoices.

2. Project Coordination

Coordinate end-to-end project activities for data center and infrastructure builds.

Act as the main point of contact between clients, vendors and internal teams.

Arrange and lead joint site visits with authorities (e.g., JKR, Majlis) for permits and approvals.

Monitor project progress, highlight risks/delays and escalated to management when required.

Support project handover process with complete documentation.

3. Financial & Compliance Support

Assist with certified progress claims and claim submission.

Track project expenses and budgets against financial forecasts.

Ensure compliance with company policies, safety standards and statutory requirements.

4. Operational & Logistics Support

Coordinate manpower schedules, site access and resource allocation.

Arrange travel, accommodation and logistics for project teams as needed.

Provide day-to-day support to project staff in Johor office and sites.

5. Administrative Support

Responsible for managing daily office operations.

Responsible for administrative support, employee support, and coordination with vendors

Ensuring the office runs efficiently and smoothly.

QUALIFICATIONS & REQUIREMENTS

• Diploma/Degree in Engineering, Project Management, Business Administration or related field.
• At least 2–3 years of experience in project coordination and/or administration (infrastructure or data center projects preferred).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and stakeholder management abilities.
• Proficient in MS Office (Excel, Word, PowerPoint) and project management tools.