PROJECT ADMIN OFFICER

INTELLIGENT CONNECTION SDN BHD; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

INTELLIGENT CONNECTION SDN BHD is seeking a Project Administration Assistant to support planning, execution, and closing of telecommunications projects. You will maintain project trackers, prepare schedules, and manage documentation to ensure accuracy and accessibility.

The role includes generating status reports, coordinating meetings, and ensuring HSSE compliance across activities, with onboarding support and basic admin duties for the project team.

Qualifications

• Diploma or degree in Business Administration, Project Management, or related field.
• Strong organizational and communication skills required.

Responsibilities

• Support project managers in planning, executing, and closing projects.
• Maintain and update project trackers with accurate data.
• Assist in preparing project schedules, timelines, and milestones.
• Create, manage, and organize project documentation and correspondence.
• Ensure documentation is filed, accessible, and version-controlled.
• Generate regular project status reports and key metrics.
• Coordinate meetings, prepare agendas, and track action items.
• Uphold HSSE standards and assist in related documentation and audits.

Skills

Organizational skills

Written and verbal communication

Multitasking

Independent problem-solving

Education

Diploma or degree in Business Administration or Project Management

Tools

Microsoft Project

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Support project managers in planning, executing, and closing projects.
• Maintain and update project trackers, ensuring all data is accurate and up-to-date.
• Assist in preparing project schedules, timelines, and milestones.

2) Documentation Management:

• Create, manage, and organize project documentation, including contracts, agreements, reports, and correspondence.
• Ensure all project documentation is properly filed and easily accessible.
• Maintain version control and ensure that all project documents are up-to-date and compliant with company standards.

3) Reporting:

• Generate regular reports on project status, progress, and key metrics for management review.
• Compile data from various sources to provide comprehensive project updates.

4) Communication and Coordination:

• Act as a liaison between project teams, clients, and other stakeholders.
• Schedule and coordinate project meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure effective communication and information flow within the project team.

5) Compliance and Quality Assurance:

• Ensure all project activities comply with company policies, industry standards, and regulatory requirements.
• Monitor project deliverables to ensure they meet quality standards and specifications.

6) HSSE Compliance:

• Ensure strict adherence to HSSE protocols and procedures across all project activities.
• Maintain and update HSSE documentation, including risk assessments, safety checklists, and incident reports.
• Support the implementation of HSSE training programs for project personnel.
• Conduct regular audits to ensure compliance with HSSE standards and regulations.
• Assist in tracking project budgets and expenses.
• Prepare and process project-related invoices, purchase orders, and expense reports.

8) Support Functions:

• Provide administrative support to the project team, including managing calendars, arranging travel, and handling correspondence.
• Assist in the onboarding of new team members and ensure they have access to necessary project resources.

Qualifications:

• Diploma or degree in Business Administration, Project Management, or a related field.
• Proven experience in project administration, preferably in the telecommunications industry.
• Excellent organizational skills with a keen eye for detail.
• Proficiency in using project management software and tools such as Microsoft Project, Excel, and other tracking tools.
• Strong written and verbal communication skills.
• Ability to multitask and manage multiple projects simultaneously.
• Strong problem-solving skills and the ability to work independently.
• Familiarity with telecommunications industry standards and practices is a plus.
• Knowledge of HSSE regulations and experience in maintaining HSSE documentation.
• Commitment to upholding high HSSE standards and promoting a safe and secure work environment.