Project Admin Officer

OCK Group Of Companies; Selangor; On-site; MYR 50,000 - 73,000; Full time

Job summary

OCK Group Of Companies in Malaysia is seeking a Project Administrator to support project managers in planning, execution, and closing activities. You will maintain project trackers, manage documentation, generate reports, and coordinate communications among teams and stakeholders.

Role requires strong organizational skills, proficiency with MS Project and Excel, and ability to manage multiple projects while upholding HSSE standards and regulatory requirements.

Qualifications

• Diploma or degree in Business Administration, Project Management, or related field.
• Proven experience in project administration, preferably in telecommunications.
• Proficiency with project management tools like Microsoft Project and Excel.

Responsibilities

• Support project managers in planning, executing, and closing projects.
• Maintain and update project trackers with accurate data.
• Assist in preparing schedules, timelines, and milestones.
• Create and organize project documentation including contracts and reports.
• Generate regular project status reports for management review.
• Coordinate meetings, agendas, minutes, and action-items with stakeholders.
• Ensure compliance with HSSE policies and regulatory requirements.
• Track budgets and expenses for projects.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Independent work

HSSE knowledge

Education

Diploma or degree in Business Administration, Project Management, or related field

Tools

Microsoft Project

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is a Project Administration role supporting project managers in planning, executing, and closing projects. You will maintain project trackers, manage documentation, generate reports, coordinate communication between teams and stakeholders, ensure compliance with company policies and HSSE protocols, and provide administrative support across multiple project functions.

Key responsibilities

• Support project managers in planning, executing, and closing projects
• Maintain and update project trackers, ensuring all data is accurate and up-to-date
• Assist in preparing project schedules, timelines, and milestones
• Create, manage, and organize project documentation, including contracts, agreements, reports, and correspondence
• Generate regular reports on project status, progress, and key metrics for management review
• Act as a liaison between project teams, clients, and other stakeholders
• Schedule and coordinate project meetings, including preparing agendas, taking minutes, and following up on action items
• Ensure all project activities comply with company policies, industry standards, and regulatory requirements
• Maintain and update HSSE documentation, including risk assessments, safety checklists, and incident reports
• Assist in tracking project budgets and expenses

About you

• Diploma or degree in Business Administration, Project Management, or a related field
• Proven experience in project administration, preferably in the telecommunications industry
• Excellent organizational skills with a keen eye for detail
• Proficiency in using project management software and tools such as Microsoft Project, Excel, and other tracking tools
• Strong written and verbal communication skills
• Ability to multitask and manage multiple projects simultaneously
• Strong problem-solving skills and the ability to work independently
• Knowledge of HSSE regulations and experience in maintaining HSSE documentation
• Commitment to upholding high HSSE standards and promoting a safe and secure work environment