Project Coordinator

Lancesoft APAC; Malaysia; On-site; MYR 42,000 - 66,000; Full time

Job summary

Lancesoft APAC in Kuala Lumpur, Malaysia is seeking a Project Coordinator to support the Project Management Team and Area Project Leader in coordinating project activities, resources, schedules, documentation, stakeholders, and financial processes. The ideal candidate should be highly organized, detail-oriented, and able to manage multiple priorities while working within tight deadlines.

The role requires 1–2 years of experience in project coordination with strong verbal, written, and

Qualifications

• Bachelor's degree in Engineering (preferred) or Accounting.
• 1–2 years of experience in project coordination or a related project environment.
• Strong verbal, written, and presentation skills.
• Excellent organizational, coordination, and time-management abilities.
• Ability to work independently and as part of a team.
• Ability to work under tight deadlines and manage multiple tasks.
• Proficiency in Microsoft Word, Excel, Outlook.
• Working knowledge of SAP, Oracle, Pascal and other project-related tools.
• Familiarity with project management environments, targets, and KPIs.
• Strong attention to detail and ability to maintain accurate project documentation.

Responsibilities

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures.
• Coordinate project resources, equipment, meetings, and information.
• Organize, attend, and participate in stakeholder and project meetings.
• Document meeting discussions, key decisions, and action items, and ensure timely follow-up.
• Prepare presentations, reports, and project documentation for meetings.
• Track project progress and ensure deadlines, goals, and objectives are achieved.
• Identify and coordinate required project changes.
• Provide administrative and coordination support to Project Managers.
• Undertake project-related tasks as assigned.
• Support the development and implementation of project strategies.
• Ensure projects comply with established project management frameworks, processes, and documentation requirements.
• Monitor project risks and issues and support the development of appropriate solutions.
• Coordinate stakeholder expectations and facilitate effective communication among project teams.
• Chair or facilitate meetings when required and distribute meeting minutes and action items.
• Develop and maintain a project management calendar to track milestones, goals, and objectives.
• Prepare monthly project proforma, invoicing, and cash collection information for Finance.
• Prepare Purchase Order (PO) requests and review final supplier invoices for accuracy.
• Maintain accurate and up-to-date project records and documentation.

Skills

Project coordination

Documentation

Stakeholder management

Scheduling

Budget tracking

MS Office

Communication

Multitasking

Team collaboration

Education

Bachelor's degree in Engineering (preferred) or Accounting

Tools

SAP

Oracle

Pascal

Job description

Location: Kuala Lumpur, Malaysia
Experience: 1 2 Years
Employment Type: Full-Time

Job Summary

We are looking for a Project Coordinator to support the Project Management Team and Area Project Leader in coordinating project activities, resources, schedules, documentation, stakeholders, and financial processes. The ideal candidate should be highly organized, detail-oriented, and able to manage multiple priorities while working within tight deadlines.

Key Responsibilities

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures.
• Coordinate project resources, equipment, meetings, and information.
• Organize, attend, and participate in stakeholder and project meetings.
• Document meeting discussions, key decisions, and action items, and ensure timely follow-up.
• Prepare presentations, reports, and project documentation for meetings.
• Track project progress and ensure deadlines, goals, and objectives are achieved.
• Identify and coordinate required project changes.
• Provide administrative and coordination support to Project Managers.
• Undertake project-related tasks as assigned.
• Support the development and implementation of project strategies.
• Ensure projects comply with established project management frameworks, processes, and documentation requirements.
• Monitor project risks and issues and support the development of appropriate solutions.
• Coordinate stakeholder expectations and facilitate effective communication among project teams.
• Chair or facilitate meetings when required and distribute meeting minutes and action items.
• Develop and maintain a project management calendar to track project milestones, goals, and objectives.
• Prepare monthly project proforma, invoicing, and cash collection information for Finance.
• Prepare Purchase Order (PO) requests and review final supplier invoices for accuracy.
• Maintain accurate and up-to-date project records and documentation.

Qualifications & Requirements

• Bachelor's degree in Engineering (preferred) or Accounting.
• 1 2 years of experience in project coordination or a related project environment.
• Strong verbal, written, and presentation skills.
• Excellent organizational, coordination, and time-management abilities.
• Ability to work effectively independently and as part of a team.
• Ability to work under tight deadlines and manage multiple tasks simultaneously.
• Proficiency in Microsoft Word, Excel, MS Office, and Outlook.
• Working knowledge of service request management tools, SAP, Oracle, Pascal, and other project-related tools.
• Familiarity with project management environments, targets, and KPIs.
• Strong attention to detail and ability to maintain accurate project documentation.