PROJECT COORDINATOR

KPJ Healthcare Berhad; Johor; On-site; MYR 70,000 - 110,000; Full time

Job summary

KPJ Healthcare Berhad is seeking a Project Coordinator to oversee a major hospital building project in Johor. You will coordinate planning, construction, and commissioning, while working with Hospital Engineering and HQ to ensure adherence to timelines and standards.

You will prepare progress reports for the CEO, monitor budgets, and manage consultants and contractors to resolve issues promptly. A 3–5 year background in hospital or large-scale construction is required.

Qualifications

• Bachelor’s degree in Engineering (Civil/Mechanical/Electrical) or Construction Management or related field.
• 3–5 years of experience in building/construction projects; hospital experience preferred.
• Experience coordinating with consultants, contractors and HQ-level stakeholders.

Responsibilities

• Coordinate overall progress of hospital new building project from planning to commissioning.
• Track timelines, milestones, deliverables, and identify delays or risks.
• Prepare regular progress reports, dashboards and presentations for CEO and management.
• Coordinate with Hospital Engineering to meet M&E and operating needs.
• Act as liaison between hospital and KPJ Headquarter on project matters; ensure compliance with policies.
• Coordinate meetings with consultants and contractors; monitor deliverables and performance.
• Monitor project budget, variation orders, claims and payments with QS/Finance.
• Ensure compliance with hospital standards, MOH regulations, safety, and audits.
• Maintain documentation: minutes, drawings, approvals, reports and contracts.
• Support testing, commissioning and defect rectification for handover.

Skills

Project coordination

Progress tracking

Stakeholder liaison

Reporting

Education

Bachelor's Degree in Engineering / Construction Management

Professional certification (PMP, PRINCE2) advantageous

Job description

KEY JOB RESPONSIBILITIES

1. Project Coordination & Monitoring

• Coordinate and monitor the overall progress of the hospital new building project from planning, construction, to commissioning stages.

• Track project timelines, milestones, deliverables, and identify potential delays or risks.

• Ensure works are executed according to approved drawings, specifications, scope, and schedule.

2. Reporting to CEO & Management

• Prepare regular progress reports, dashboards, and presentations for CEO and hospital management.

• Highlight project status, key issues, risks, cost implications, and mitigation plans.

• Escalate critical issues promptly to CEO for decision-making.

3. Liaison with Hospital Engineering

• Work closely with Hospital Engineering Services to ensure technical requirements, M&E systems, and hospital operational needs are incorporated.

• Coordinate site inspections, technical discussions, and defect resolution with engineering team.

• Ensure hospital engineering standards and safety requirements are met.

4. Coordination with KPJ Headquarter

• Act as the main liaison between the hospital and KPJ Headquarter on all project-related matters.

• Ensure compliance with KPJ Group policies, technical guidelines, approval processes, and reporting requirements.

• Coordinate submission of documents, drawings, approvals, and updates to HQ.

5. Consultant & Contractor Management

• Coordinate meetings with consultants (Architect, C&S, M&E, QS) and contractors.

• Monitor consultants’ deliverables and contractors’ performance.

• Ensure issues raised are tracked, followed up, and resolved in a timely manner.

6. Cost & Budget Monitoring

• Assist in monitoring project budget, variation orders (VO), claims, and payment certifications in collaboration with QS and Finance.

• Highlight cost overruns or potential financial risks to CEO and management.

7. Quality, Safety & Compliance

• Ensure project complies with hospital standards, MOH requirements, local authority regulations, fire safety, and healthcare facility guidelines.

• Monitor quality of workmanship and adherence to safety standards on site.

• Support audits, inspections, and authority approvals where required.

8. Documentation & Record Management

• Maintain proper documentation including meeting minutes, drawings, approvals, reports, correspondence, and contracts.

• Ensure all project records are properly filed and accessible for reference and audit purposes.

9. Project Handover & Commissioning Support

• Support testing & commissioning (T&C) activities for hospital systems (M&E, medical gas, ICT, etc.).

• Coordinate defect rectification and ensure readiness for handover and hospital operations.

Academic Qualification

• Bachelor’s Degree in one of the following (or equivalent):

  • Engineering (Civil / Mechanical / Electrical)

  • Construction Management

  • Quantity Surveying

  • Architecture

  • Project Management

• Professional certification (PMP, PRINCE2, etc.) is an added advantage.
  

Experience

• Minimum 3–5 years of experience in handling building or construction projects.

• Experience in hospital, healthcare, or large-scale building projects is highly preferred.

• Experience coordinating with consultants, contractors, and HQ-level stakeholders.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Healthcare Services More than 10,000 employees

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group’s core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ’s competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country’s healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company’s health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ’s efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad’s extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

What can I earn as a Project Coordinator