Project Coordinator

OIA Global Logistics (S) Pte Ltd; Johor; Hybrid; MYR 78,000 - 123,000; Full time

Job summary

OIA Global Logistics (S) Pte Ltd seeks a Project Cargo Coordinator to ensure timely coordination of complex shipments across Ocean, Air, Road and Rail, with emphasis on contracts, tenders, and performance.

You will work remotely initially, transitioning to a hybrid model at the Johor office, collaborating with multiple departments to deliver project-specific logistics solutions and maintain strict cost controls.

Qualifications

• 3+ years of experience in a Project/Freight Forwarding environment.
• Knowledge of Airfreight, Ocean freight and Customs requirements.
• Strong proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• A high level of energy and a "can-do" positive attitude.
• Familiarity with CargoWise's Enterprise system a plus.

Responsibilities

• Collaborate with other departments within OIA to develop project specific deliverables.
• Overall control and responsibility for the day-to-day operations of the project, Ocean, Air, Road and Rail, plus charters as required.
• Coordinate with all stakeholders to ensure a seamless flow of cargo from the port of arrival / port of dispatch to site.
• Ensure, where required, that client approval is obtained for all transportation and freight expenditure ahead of actual movements in accordance with the pre-set criteria.
• Jointly develop and agree project specific working procedures with stakeholders with a shipping, consolidation and logistics strategy.
• Verify and evaluate the technical suitability of the proposed method of transport in conjunction with our technical specialists at the relevant Control Centers and identify the Required-On-Site (ROS) date for the material and equipment released for shipment.
• Review, study, and implement an action plan on each Release for Shipment based on the conditions contained therein.
• Attend when requested by the client project progress meetings, or other locations to discuss forthcoming shipping operations and logistical planning.
• Manage Shipments within the freight forwarding system, and tracking of freight, maintaining tasks events and document control.
• Respond to quotations and RFQs on a regular basis, maintaining margin targets.

Skills

Project coordination

Freight forwarding

Microsoft Office

Excel

Outlook

Word

CargoWise

Tools

CargoWise Enterprise

Job description

The Project Cargo Coordinator will ensure the timely and efficient coordination of operations for Project Shipments and all administrative tasks involved, including contracts, tender processes, contract performance and operations.

This position will be working remotely before our Johor office is set up, and after the office is officially setup, the employee will be required to work in a hybrid remote arrangement.

Key responsibilities

Collaborate with other departments within OIA to develop project specific deliverables

Overall control and responsibility for the day-to-day operations of the project, Ocean, Air, Road and Rail, plus charters as required

Coordinate with all stakeholders to ensure a seamless flow of cargo from the port of arrival / port of dispatch to site

Ensure, where required, that client approval is obtained for all transportation and freight expenditure ahead of actual movements in accordance with the pre-set criteria

Jointly develop and agree project specific working procedures with stakeholders with a shipping, consolidation and logistics strategy

Verify and evaluate the technical suitability of the proposed method of transport in conjunction with our technical specialists at the relevant Control Centers and identify the Required-On-Site (ROS) date for the material and equipment released for shipment

Review, study, and implement an action plan on each Release for Shipment based on the conditions contained therein

Attend when requested by the client project progress meetings, or other locations to discuss forthcoming shipping operations and logistical planning

Manage Shipments within the freight forwarding system, and tracking of freight, maintaining tasks events and document control

Respond to quotations and RFQs on a regular basis, maintaining margin targets

About you

3+ years of experience in a Project/Freight Forwarding environment

Knowledge of Airfreight, Ocean freight and Customs requirements

Strong proficiency in Microsoft Office, particularly Excel, Word and Outlook

A high level of energy and a "can-do" positive attitude

Familiarity with CargoWise's Enterprise system a plus

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 15 pounds

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About us

Since its founding in 1988, OIA Global has grown into a $1 billion world-class logistics and packaging company that employs over 1,200 professionals in 28 countries. Our knowledge, solution design experience, and installed infrastructure give our customers the confidence and capability to extend their supply chains from emerging production areas to key commercial markets.

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Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years of experience do you have in the Freight Forwarding Industry?
• How much notice are you required to give your current employer?
• How would you rate your English language skills?

What can I earn as a Project Coordinator