Project Executive (Malaysia)

Blue Water Shipping; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

Blue Water Shipping is seeking a Project Logistics Coordinator in Malaysia (Johor Bahru) on a 2-year contract. Based at a client site, you will coordinate inbound deliveries, monitor shipments, and ensure documentation is correct to support on-site assembly and operations.

The role requires strong coordination with freight forwarders, suppliers, and site teams, with a focus on timely deliveries, risk management, and clear reporting to the Project Manager.

Qualifications

• 2+ years in freight forwarding or logistics
• Strong English communication
• Organized with attention to detail
• Ability to work under time pressure
• Willingness to travel

Responsibilities

• Coordinate inbound deliveries to site and ensure on-time delivery
• Monitor shipment status from origin to final delivery
• Liaise with freight forwarders and vendors on schedules
• Maintain delivery trackers and milestone reporting
• Coordinate with site construction on delivery sequencing
• Ensure shipping documents are in order and assist customs where applicable
• Provide daily/weekly logistics status updates to Project Manager

Skills

Logistics coordination

Freight forwarding

Stakeholder management

Documentation control

English communication

Job description

Job Summary

Looking to build your career in global project logistics? Join us at Blue Water Shipping as a Project Logistics Coordinator (2-year contract) in our FPSO team in Malaysia (Johor Bahru), where you will be based at a client's site and play a key role in coordinating project deliveries, managing logistics documentation, monitoring shipment progress and ensuring the timely delivery of shipments.

Your Role

• Logistics Coordination & Delivery Management
• Coordinate all inbound deliveries to site (equipment, materials, modules, etc.)
• Monitor shipment status from origin to final delivery
• Liaise with freight forwarders, transporters, vendors and general contractors on delivery schedules
• Ensure alignment with site readiness and installation timelines
• Expediting & Schedule Control
• Actively follow up on critical shipments to avoid delays
• Identify potential risks to delivery timelines and escalat early
• Work closely with vendors and logistics providers to expedite shipments where required
• Maintain delivery trackers and milestone reporting
• Site Interface & Planning
• Coordinate with site construction and installation teams on delivery sequencing
• Manage delivery booking slots and site access requirements
• Ensure proper planning of offloading, lifting, and placement activities
• Support traffic management and site logistics flow
• Documentation & Compliance
• Ensure all shipping and delivery documentation is in order prior to arrival
• Coordinate customs clearance status (where applicable)
• Track and manage delivery documentation, DOs, packing lists, etc.
• Issue Resolution & Troubleshooting
• Act as first point of contact for logistics and technical-related issues on site
• Resolve delivery discrepancies, damages, or missing cargo
• Inform the development team of any delivery or technical issues that may impact the overall schedule and arrange a workshop to resolve with the relevant SME's.
• Coordinate corrective actions with relevant stakeholders
• Reporting & Communication
• Provide daily/weekly logistics status updates to Project Manager
• Maintain clear visibility on shipment pipeline and site deliveries
• Support coordination meetings with logistics and project teams

Your Background

• At least 2 years of experience in freight forwarding or a related logistics role
• Good understanding of international freight forwarding processes
• Excellent communication and stakeholder management skills, with the ability to build effective working relationships with customers, vendors, agents, and internal teams
• Highly organized and detail-oriented, with the ability to maintain accurate logistics documentation
• Ability to work in a dynamic environment and perform effectively under time pressure
• Resilient and adaptable, with the flexibility to support operational requirements beyond regular business hours when required
• Good communication skills in English
• Collaborative team player with a proactive attitude
• Willingness to travel when required

About Blue Water Shipping

Blue Water is a global provider of all logistics services in modern supply chain management. The company was founded in 1972 in Denmark, and today, Blue Water has over 2,700 employees at 80 offices worldwide. Every Blue Water office combines a strong global network with local expertise, and the company operates in various dedicated business segments.