Project Administrator: Coordination & Costing

TT Signature Sdn Bhd; Kulai; On-site; MYR 39,000 - 61,000; Full time

Job summary

TT Signature Sdn Bhd is seeking a Project Administrator to provide administrative, financial, and coordination support to ensure projects are properly documented, monitored, and delivered smoothly. You will manage work permits, schedule coordination, and maintain records of quotations and invoices.

Responsibilities include tracking milestones, preparing costing reports, and ensuring POs or signed quotations before project commencement.

Qualifications

• Minimum Diploma in Business Administration, Project Management, Accounting/Finance, or related field.
• 1–2 years of administrative or project coordination experience; fresh graduates considered.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Good organisational and time-management skills.
• Strong communication and coordination with internal teams, clients, vendors.
• Able to work independently and follow up on outstanding matters.

Responsibilities

• Manage applications for work permits, access passes and other approvals.
• Coordinate project team schedules and maintain the shared calendar.
• Prepare and maintain records of quotations and invoices.
• Source and maintain project-specific insurance policies.
• Ensure customer POs or signed quotations are obtained before start.
• Track progress and milestones to support invoicing and payments.
• Maintain project costing reports and monitor expenses.
• Administer cash advances and credit card expenses with receipts.
• Coordinate with Project Coordinators, Managers, vendors, clients, mall management.
• Provide general administrative support and ad-hoc duties.

Skills

Communication skills

Coordination skills

Time management

Detail-oriented

Education

Diploma in Business Administration

Diploma in Project Management

Diploma in Accounting/Finance

Tools

Excel

Word

Outlook

Job description

TT Signature Sdn Bhd is seeking a Project Administrator to provide administrative, financial, and coordination support to ensure projects are properly documented, monitored, and delivered smoothly. You will manage work permits, schedule coordination, and maintain records of quotations and invoices.

Responsibilities include tracking milestones, preparing costing reports, and ensuring POs or signed quotations before project commencement.