Project Administrator

Clear Water Services Sdn Bhd; Chukai; On-site; MYR 42,000 - 66,000; Full time

Job summary

Clear Water Services Sdn Bhd is seeking a contract on-site Project Administrator based in Kemaman to support project teams with documentation, schedule coordination, and record-keeping. The role involves preparing trackers, organizing meetings, taking minutes, and following up on actions with internal and external stakeholders.

Responsibilities include procurement documentation, data entry, cost tracking, archiving files, monitoring progress, and supporting compliance with company procedures.

Qualifications

• Ability to manage project documentation, maintain organized records, and prepare reports using standard office tools.
• Strong coordination skills for scheduling meetings, tracking tasks, and following up with stakeholders to ensure timelines are met.
• Proficiency in office software (e.g., MS Excel, Word, PowerPoint) and comfort with basic data entry, tracking, and reporting.
• Effective written and verbal communication skills to interact with project teams, clients, and vendors in a clear, professional manner.
• Attention to detail, strong time management, and the ability to prioritize multiple tasks in a fast-paced project environment.
• Experience in project administration, engineering services, or construction-related roles is an advantage.
• Relevant diploma or degree in business administration, project management, engineering, or a related field is preferred.
• Willingness to work on-site in Kemaman and collaborate with cross-functional project teams.

Responsibilities

• Prepare and update project trackers and reports.
• Coordinate meetings and take minutes; follow up on action items with stakeholders.
• Assist with procurement documentation, data entry, and cost tracking.
• Archive project files and ensure easy accessibility for the team.
• Monitor project progress and support compliance with procedures.
• Provide general administrative support to project managers and engineers.

Skills

Documentation

Scheduling

MS Office

Communication

Attention to detail

Time management

Project administration

Education

Business Admin

Project Management

Engineering

Tools

MS Excel

MS Word

PowerPoint

Job description

Company Description

Clear Water Services Sdn Bhd is an engineering services company headquartered in Kuala Lumpur, Malaysia. Incorporated in 2014, the company provides specialized technical and engineering solutions to clients across various industries. Its work focuses on delivering reliable, compliant, and efficient services tailored to project requirements. Prospective team members can expect to join a growing organization with opportunities to contribute to impactful engineering projects in Malaysia and beyond.

Role Description

This is a contract, on-site Project Administrator role based in Kemaman. The Project Administrator will support project teams by handling documentation, coordinating schedules, and maintaining project records and reports. Daily tasks include preparing and updating project trackers, organizing meetings, taking minutes, and following up on action items with internal and external stakeholders. The role involves assisting with procurement documentation, data entry, and basic cost tracking, as well as ensuring that all project files are properly archived and easily accessible. The Project Administrator will also help monitor project progress, support compliance with company procedures, and provide general administrative support to project managers and engineers.

Qualifications

• Ability to manage project documentation, maintain organized records, and prepare reports using standard office tools.
• Strong coordination skills for scheduling meetings, tracking tasks, and following up with stakeholders to ensure timelines are met.
• Proficiency in office software (e.g., MS Excel, Word, PowerPoint) and comfort with basic data entry, tracking, and reporting.
• Effective written and verbal communication skills to interact with project teams, clients, and vendors in a clear, professional manner.
• Attention to detail, strong time management, and the ability to prioritize multiple tasks in a fast-paced project environment.
• Experience in project administration, engineering services, or construction-related roles is an advantage.
• Relevant diploma or degree in business administration, project management, engineering, or a related field is preferred.
• Willingness to work on-site in Kemaman and collaborate with cross-functional project teams.