Project Administrator

Andritz AG; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Part time

Job summary

Andritz AG in Kuala Lumpur is seeking a Project Administrator to provide administrative support to the Project Directors and PMO, manage documentation, maintain project plans, and assist with meetings and communication.

The role covers planning, logistics, and expat permit support in a dynamic, international environment. A strong MS Office and document control background is required.

Qualifications

• Good command of English (spoken and written) and Bahasa Malaysia.
• Capable of multi-tasking and seeing assigned tasks through to completion.
• Attention to detail and problem-solving skills.
• Ability to work in a team comprising of mixed experience level and seniority.
• Strong organizational and planning skills.
• Proficient in MS Office, document control system such as Aconex, office management systems and procedures.
• Minimum 3-5 years of experience in Project Management Office.
• High school diploma or equivalent; degree preferred in business, engineering or related field.
• Results-oriented with a positive outlook.
• Comfortable in a dynamic and international environment.
• Self-driven
• Internal and External customer oriented
• A team player who recognizes the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management.
• Prior experience with construction contracting is helpful but not a requirement
• Tactful and discreet in dealing with confidential information.
• Able to perform under pressure and to meet deadlines.

Responsibilities

• Frequently follow up internally to ensure progress and alignment & update dates.
• Support Project Director and Project Managers in administrative duties, with the ability to handle multiple projects simultaneously in a dynamic environment.
• Be part of project hand over meetings & Kick off meetings.
• Ensure quality in all carried out work.
• Supporting the Project deliverables & documentation control.
• Support projects progresses follow up – Maintain project plan & dates.
• Participate in Internal project meetings and preparing minutes of meetings.
• Follow up on deadlines.
• Supporting the application of work permits for expats.
• Supporting claim management and insurance claims.
• Support the members in Project Management Office.
• Support the Project management during execution of projects.
• Be an active part of project team activities.
• Supporting onshore transport and site logistics (e.g. receiving of goods, storage at site, LMS).
• Ensure project documentation is handled/stored as per policy.
• Send hard copy print and digital version to customer as per contracts.
• Any other ad hoc tasks and / or assignment as may be given from time to time.

Skills

English proficiency

Bahasa Malaysia

Multitasking

Attention to detail

Organizational skills

Team collaboration

Communication

Problem solving

Pressure handling

Education

High school diploma or equivalent; degree preferred in business, engineering or related field

Tools

MS Office

Aconex

Job description

Select how often (in days) to receive an alert:

Job title: Project Administrator

Job family: Administration, Facilities & Secretarial

Business area: Hydropower

Contract location: Kuala Lumpur, Kuala Lumpur, MY, 59000

Location type: Office Location / Office-based

Contract type: Temporary

Every day, ANDRITZ continues to deliver successful innovative solutions to our customers globally. Why are we so successful? Because we are passionate and love what we do! We are at the forefront of future engineering technologies, with solutions that ensure the success of our clients in key industries that are shaping the future of the world we live in.

Duties and Responsibilities:

General Responsibilities

• Frequently follow up internally to ensure progress and alignment & update dates
• Support Project Director and Project Managers in administrative duties, with the ability to handle multiple projects simultaneously in a dynamic environment
• Be part of project hand over meetings & Kick off meetings
• Ensure quality in all carried out work

Project Planning

• Supporting the Project deliverables & documentation control
• Support projects progresses follow up – Maintain project plan & dates
• Participate in Internal project meetings and preparing minutes of meetings
• Follow up on deadlines
• Supporting the application of work permits for expats
• Supporting claim management and insurance claims

Project Communications

• Support the members in Project Management Office
• Support the Project management during execution of projects
• Be an active part of project team activities
• Supporting onshore transport and site logistics (e.g. receiving of goods, storage at site, LMS)
• Ensure project documentation is handled/stored as per policy
• Send hard copy print and digital version to customer as per contracts
• Any other ad hoc tasks and / or assignment as may be given from time to time

Qualifications

• Good command of English (both spoken and written) and Bahasa Malaysia.
• Capable of multi-tasking and seeing assigned tasks through to completion.
• Attention to detail and problem-solving skills
• Ability to work in a team comprising of mixed experience level and seniority
• Strong organizational and planning skills
• Proficient in MS Office, document control system such as Aconex, office management systems and procedures
• Minimum 3-5 years of experience in Project Management office
• High school diploma or equivalent; degree preferred in business, engineering or related field
• Results-oriented with a positive outlook
• Comfortable in a dynamic and international environment
• Self-driven
• Internal and External customer oriented
• A team player who recognizes the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management.
• Prior experience with construction contracting is helpful but not a requirement
• Tactful and discreet in dealing with confidential information.
• Able to perform under pressure and to meet deadlines.

This role is based at the Kuala Lumpur office, with occasional travel required for site visits and meetings.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.