Project Administrative Assiatance

GlobalComm Solutions Sdn Bhd; Penang; On-site; MYR 36,000 - 60,000; Full time

Job summary

GlobalComm Solutions Sdn Bhd is seeking a detail-oriented Project Administrator to support delivery by managing documentation, coordinating communications, and ensuring smooth workflows across teams in Jelutong, Penang.

The role requires a diploma or certificate in Business Admin or Project Management and at least 1 year of relevant experience. Proficiency in MS Office and project management tools is essential for success.

Qualifications

• Minimum Diploma / Certificate in Business Administration or Project Management.
• Minimum 1 year experience in project administration or coordination.
• Good interpersonal and communication skills.

Responsibilities

• Create and maintain project documentation, including project plans, schedules, and status reports.
• Coordinate and communicate with team members, stakeholders, and project managers to ensure smooth project workflow.
• Schedule and organize project meetings, including preparing agendas and meeting minutes.
• Ensure timely distribution of relevant documents and information before meetings.
• Work with finance and accounting teams to ensure accurate and timely processing of project-related financial transactions.

Skills

Interpersonal communication

Work under pressure

Education

Diploma/Certificate in Business Administration or Project Management

Tools

MS Office

Project management tools

Job description

This is a 1 year contract position (permanent subject to performance) in project administration and coordination, based in Jelutong, Penang. You will support project delivery by managing documentation, coordinating communications, and ensuring smooth project workflows across teams and stakeholders.

Key responsibilities

• Create and maintain project documentation, including project plans, schedules, and status reports
• Coordinate and communicate with team members, stakeholders, and project managers to ensure smooth project workflow
• Schedule and organize project meetings, including preparing agendas and meeting minutes
• Ensure timely distribution of relevant documents and information before meetings
• Work with finance and accounting teams to ensure accurate and timely processing of project-related financial transactions

About you

• Minimum Diploma / Certificate in Business Administration or Project Management
• Minimum 1 year experience in project administration or coordination
• Good interpersonal and communication skills
• Ability to work under pressure
• Proficiency in Microsoft Office suite and project management tools

About us

At Globalcomm, an IJM Company, our people are our greatest assets. We are committed to building rich and rewarding careers for our employees, and we continuously strive to attract and retain talents from diverse backgrounds to support our growth and long‑term success. With over 20 years of proven field experience and technical expertise, we offer not only deep industry knowledge but also a hands-on management team that provides on-site training, practical guidance, and personalised mentoring. As part of the IJM Group, we foster a conducive learning environment where employees are empowered to realise their full potential and advance their career aspirations.

Globalcomm started as a fiber optic cabling specialist in FTTH (Fiber-to-the-Home) and FTTO (Fiber-to-the-Office) installations. We have since expanded into ELV systems and Smart ELV solutions, becoming a trusted partner in digital infrastructure.

Today, we integrate AI-driven technologies such as smart cameras, AI dashboards, and intelligent monitoring systems to enhance security, improve efficiency, and deliver real-time insights for smarter business decisions.

We are committed to enabling sustainable, process-driven, and service-oriented IT, making ICT more transparent, high-performing, and aligned with business goals and customer needs.

Globalcomm started as a fiber optic cabling specialist in FTTH (Fiber-to-the-Home) and FTTO (Fiber-to-the-Office) installations. We have since expanded into ELV systems and Smart ELV solutions, becoming a trusted partner in digital infrastructure.

Today, we integrate AI-driven technologies such as smart cameras, AI dashboards, and intelligent monitoring systems to enhance security, improve efficiency, and deliver real-time insights for smarter business decisions.

We are committed to enabling sustainable, process-driven, and service-oriented IT, making ICT more transparent, high-performing, and aligned with business goals and customer needs.

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