Internship Project Assistant(5 years experience)

Hi Sun FinTech Global Limited; Kuala Lumpur; On-site; MYR 112,000 - 167,000; Full time

Job summary

Hi Sun FinTech Global Limited is seeking a highly organized Project Assistant to support the project management team in Kuala Lumpur. You will coordinate admin, documentation, and communications to ensure smooth execution of projects and act as the central contact for project information.

Responsibilities include developing plans, maintaining docs, preparing reports, and tracking timelines with stakeholders. The role offers hands-on PM exposure within a global FinTech environment.

Qualifications

• Experience supporting project managers in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to communicate clearly with internal teams and clients.

Responsibilities

• Coordinate admin, documentation and communications as central contact to keep projects on schedule.
• Assist in developing project plans, schedules, and budgets.
• Maintain meeting minutes, action logs and risk registers.
• Prepare and distribute reports, presentations and status updates.
• Monitor timelines and flag delays or risks to the Project Manager.

Skills

Project planning

Documentation

Stakeholder coordination

Tools

SharePoint

Google Drive

Job description

• Coordinate admin, documentation and communications as the central contact to keep projects on schedule.
• Be part of a global FinTech company.
• Get hands‑on exposure to project management and influence delivery!

RM 10K - RM 15K

The Gardens North Tower, Suite 3A.01, Level 3A & Suite 5.01, Level 5 LingkaranSyed Putra Mid Valley City, 59200, Kuala Lumpur

We are looking for a highly organized and detail‑oriented Project Assistant to support our project management team. In this role, you will be responsible for administrative coordination, documentation, and communication to ensure the smooth execution of projects. You will act as the central point of contact for project information, helping to keep teams aligned and deadlines on track.

Job Requirements

Project Administration & Support

• Assist the Project Manager in developing project plans, schedules, and budgets.
• Maintain and update project documentation, including meeting minutes, action logs, and risk registers.
• Prepare and distribute internal and external reports, presentations, and project status updates.
• Monitor project timelines and flag potential delays or risks to the Project Manager.

Communication & Coordination

• Act as a liaison between internal teams, clients, and external stakeholders.
• Schedule and coordinate project meetings, workshops, and conference calls.
• Draft and edit correspondence, memos, and project-related communications.
• Ensure all stakeholders are informed of project milestones and changes.

Data & Resource Management

• Track project expenses and assist with invoice processing and purchase orders.
• Maintain project databases and filing systems (both physical and digital).
• Organize and manage project documentation on shared drives/cloud platforms (e.g., SharePoint, Google Drive).
• Assist in resource allocation and tracking of team availability.