Project Admin

KSL Holdings Berhad; Klang City, Port Klang; On-site; MYR 36,000 - 60,000; Full time

Job summary

KSL Holdings Bhd is seeking a Project Executive to provide day-to-day administrative and coordination support to the Project Team in Malaysia. You will manage project documents, prepare reports, monitor timelines, and coordinate meetings with internal departments, clients, and vendors.

The role requires a Diploma or Bachelor's degree in a related field and 1–2 years of experience in project administration or coordination. Fresh graduates with strong admin exposure are welcome.

Qualifications

• Diploma or Bachelor’s degree in business/PM or related field.
• 1–2 years of project administration/coordination experience; fresh grads considered.
• Strong organisational and time-management skills.
• Able to multitask and work independently with minimal supervision.
• Proficient in English and Bahasa Malaysia, with good communication skills.

Responsibilities

• Provide day-to-day administrative and coordination support to the Project Team.
• Prepare and update project-related documents, records, reports and correspondence.
• Monitor timelines, deliverables, and outstanding matters; follow up as needed.
• Coordinate meetings and record meeting minutes where required.
• Liaise with internal departments, clients, vendors, contractors, and stakeholders.
• Assist in preparing progress reports, updates, and presentations.
• Maintain an organised filing and document control system.
• Assist with purchasing, invoicing, claims, and payment follow-ups.
• Track submissions, approvals, and deadlines; support PM and team as needed.

Skills

English and Bahasa Malaysia

MS Office

Communication

Multitasking

Time management

Attention to detail

Education

Diploma or Bachelor's Degree in Business Administration, Project Management, Management, or related field

Tools

Microsoft Office

Job description

Provide day-to-day administrative and coordination support to the Project Team.

Prepare, organise, maintain, and update project-related documents, records, reports, and correspondence.

Monitor project timelines, deliverables, and outstanding matters, and follow up with the relevant parties when necessary.

Coordinate meetings, prepare meeting materials, and record meeting minutes where required.

Liaise and coordinate with internal departments, clients, vendors, contractors, and other relevant stakeholders.

Assist in preparing project reports, progress updates, presentations, and other required documentation.

Maintain an organised filing and document control system to ensure proper record keeping and easy retrieval of information.

Assist with project-related purchasing, invoicing, claims, payment follow-ups, and other administrative processes where applicable.

Track and follow up on project-related submissions, approvals, and deadlines.

Support the Project Manager and project team with any other administrative or coordination duties as assigned.

Requirements

Diploma or Bachelor's Degree in Business Administration, Project Management, Management, or a related field.

At least 1–2 years of working experience in project administration, administrative support, project coordination, or a similar role.

Fresh graduates with strong administrative or project coordination exposure may also be considered.

Good organisational, coordination, and time-management skills.

Able to multitask, prioritise tasks, and work independently with minimal supervision.

Strong attention to detail and good follow-up skills.

Good written and verbal communication skills in English and Bahasa Malaysia.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Experience with project documentation, reporting, invoicing, claims, or document control will be an added advantage.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Project Executive?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?

KSL Holdings Bhd, a leading property player in Johor for over 30 years, aims to be one of Malaysia's top 10 property developers. Expanding its operations into the Klang Valley and the Iskandar Region, the company focuses on property development, management, and investment. Known for innovative, high-quality designs, KSL Holdings is committed to creating luxury urban living spaces that enhance lifestyles. Led by a team of experts, KSL Holdings delivers unique property developments that meet the needs of today’s discerning market.

KSL Holdings Bhd, a leading property player in Johor for over 30 years, aims to be one of Malaysia's top 10 property developers. Expanding its operations into the Klang Valley and the Iskandar Region, the company focuses on property development, management, and investment. Known for innovative, high-quality designs, KSL Holdings is committed to creating luxury urban living spaces that enhance lifestyles. Led by a team of experts, KSL Holdings delivers unique property developments that meet the needs of today’s discerning market.