Project Administration Executive (Location : Johor)

Private Advertiser; Johor; On-site; MYR 54,000 - 71,000; Full time

Job summary

Private Advertiser in Johor is seeking a Project Administration Executive to support ongoing development and construction projects. You will manage filing, coordinate with architects and consultants, and prepare reports and updates for internal management.

You will assist authorities submissions, monitor timelines and fees, liaise with Finance on payments, and support audit processes while coordinating meetings and documentation across the planning team.

Qualifications

• Diploma/Degree in Business Administration, Property, Planning, or related field.
• 3–5 years of work experience in property development, construction, or consultancy is an advantage.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).

Responsibilities

• Maintain and manage digital and physical filing systems for all project documentation.
• Coordinate documentation with architects, planners, and consultants for project submissions (e.g. KM, SBKS).
• Prepare reports, presentations, and project updates for internal and management use.
• Assist preparation of submission documents to government authorities.
• Monitor submission requirements, timelines, and development-related fees (e.g. ISF, development charges).
• Ensure proper documentation for audits and regulatory requirements.
• Liaise with Finance Department to ensure timely payment processing.
• Check, process, and monitor consultant claims, reimbursements, and related expenses.
• Manage incoming and outgoing correspondence, document circulation, and filing.
• Coordinate meetings, prepare minutes, and manage scheduling for the Planning Team.
• Liaise with internal teams, consultants, and authorities on project matters.
• Assist in audit processes by ensuring accessibility of project documentation.
• Support core project team members in project execution and assigned tasks to ensure timely delivery.
• Process and track purchaser-related documentation (e.g. transfer forms, land title requisitions).
• Coordinate with sales teams, legal teams, and HQ for documentation completeness.
• Process contributions and payments to authorities or relevant bodies.

Skills

Documentation

Coordination

Communication

Education

Diploma/Degree in Business Administration, Property, Planning, or related field

Tools

Microsoft Office

Job description

Project Administration Executive (Location : Johor)

In line with our continued growth and expansion plans, and in tandem with several active development and construction projects in Johor, we are seeking suitably qualified, dynamic, and committed professionals to join our team.

1. Project & Technical Documentation

Maintain and manage digital and physical filing systems for all project documentation.

Coordinate documentation with architects, planners, and consultants for project submissions (e.g. KM,SBKS).

Prepare reports, presentations, and project updates for internal and management use.

2. Authority Submission & Compliance

Assist preparation of submission documents to government authorities.

Monitor submission requirements, timelines, and development-related fees (e.g. ISF, development charges).

Ensure proper documentation for audits and regulatory requirements.

Liaise with Finance Department to ensure timely payment processing.

Check, process, and monitor consultant claims, reimbursements, and related expenses.

4. Administrative & Operational Support

Manage incoming and outgoing correspondence, document circulation, and filing.

Coordinate meetings, prepare minutes, and manage scheduling for the Planning Team.

5. Stakeholder & Project Coordination

Liaise with internal teams, consultants, and authorities on project matters.

Assist in audit processes by ensuring accessibility of project documentation.

Support core project team members in project execution and assigned tasks to ensure timely delivery.

6. Property & Transaction Administration

Process and track purchaser-related documentation (e.g. transfer forms, land title requisitions).

Coordinate with sales teams, legal teams, and HQ for documentation completeness.

Process contributions and payments to authorities or relevant bodies.

Requirements:

• Diploma/Degree in Business Administration, Property, Planning, or related field.
• 3 - 5 years of work experience in property development, construction, or consultancy is an advantage.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).