Johor Based - Sales Admin Manager

Zohorecruit; Masai; On-site; MYR 90,000 - 130,000; Full time

Job summary

Zohorecruit in Malaysia is seeking an experienced Sales Administration professional to manage end-to-end SPA and loan documentation, maintain purchaser data, and coordinate with buyers, solicitors, financiers and internal teams.

You will oversee signing processes, billings, and financial undertakings, ensure compliance with SOPs, and support licences, permits and promotional activities for property developments.

Qualifications

• Diploma or degree in business-related field required.
• Minimum 7 years’ experience in sales or credit administration and conveyancing.
• Familiar with sales administration processes and property systems such as IFCA.
• Proficient in MS Office applications.

Responsibilities

• Handle end-to-end sales administration documents (SPA, loan docs, billings).
• Maintain purchaser information and collections in the property system per SOPs.
• Coordinate with sales teams, buyers, solicitors, financiers and internal departments.
• Oversee signing of SPA and loan documents and issue undertakings to financiers.
• Process SPA execution, reminders, and billings; review financier paperwork.
• Monitor progressive billings, send reminders, and manage loan documentation.
• Assist with licences, permits, promotions, EF submissions, APDL, pricing updates.
• Support project launches and related promotional or sales events.

Skills

Sales administration

Credit administration

Interpersonal skills

Effective communication

Education

Diploma in Business Studies

Degree in Business Administration

Tools

IFCA

MS Office

Job description

• Handle end-to-end sales administration documents (SPA, loan documentation, billings), ensuring processes meet internal policies and requirements for credit control, sub-sale, refinancing, utilities, vacant possession and title transfer.
  
• Maintain accurate, up-to-date purchaser information and collections in the property system, with proper filing and documentation in line with company SOPs.
  
• Coordinate with sales teams, buyers, solicitors, financiers and internal departments to ensure timely execution of SPA and loan agreements.
  
• Oversee signing of SPA and loan documents, issuance of undertakings to financiers, and day-to-day credit and administration correspondence.
  
• Ensure correct procedures and timely processing for SPA execution, reminders and billings, including reviewing financier paperwork and conveyancing-related documentation.
  
• Monitor progressive billings, send reminders and termination notices according to SPA terms, and ensure timely billing, collection and proper handling of loan documentation.
  
• Manage applications and renewals of developers’ licences, advertising permits and other required approvals to support marketing and sales activities, including EF submissions, APDL and pricing updates.
  
• Assist with project launches and other related promotional or sales events when required.
  

Requirements

• Diploma or Degree in Business Studies, Business Administration or a related discipline.
  
• Minimum 7 years’ experience in sales administration, credit administration, conveyancing or similar functions, preferably within a property development environment.
  
• Familiar with sales administration processes and property systems (e.g. IFCA) and proficient in MS Office applications.
  
• Pleasant, independent and hardworking individual with strong energy level, good interpersonal skills and effective communication abilities