Project Administration & Coordination Specialist

MONT STONE DEVELOPMENT SDN. BHD.; Selangor; On-site; MYR 45,000 - 67,000; Full time

Job summary

Mont Stone Development Sdn. Bhd. is seeking an organised Project Administrator to handle daily project administration, documentation, and correspondence.

You will coordinate with consultants, contractors and suppliers, arrange site meetings, and maintain comprehensive project records. The role requires 2–5 years of relevant experience, strong MS Office skills, and good written and spoken English and Bahasa Malaysia.

Qualifications

• Diploma/Degree in Business Administration, Project Management, Construction Management or a related field.
• 2–5 years of experience in project administration, property development, construction or a related industry
• Good Microsoft Office skills – Word, Excel and Outlook
• Good written and spoken English and Bahasa Malaysia

Responsibilities

• Handle daily project administrative work and documentation
• Prepare, organise and maintain project files, records and correspondence
• Draft and reply to emails, letters and general project correspondence
• Follow up with consultants, contractors and suppliers on outstanding matters
• Coordinate and arrange project meetings, appointments and site meetings
• Prepare meeting agendas, minutes and follow-up action lists
• Maintain proper records of meeting minutes, reports, drawings, quotations, invoices, letters and other project documents
• Monitor and follow up on outstanding matters and ensure responses are received within the required timeframe
• Assist in preparing weekly/monthly project updates and reports for Management
• Coordinate information and documents between the office, project site, consultants and contractors

Skills

MS Office proficiency

English proficiency

Bahasa Malaysia proficiency

Education

Diploma/Degree in Business Administration, Project Management, Construction Management or related field

Job description

Mont Stone Development Sdn. Bhd. is seeking an organised Project Administrator to handle daily project administration, documentation, and correspondence.

You will coordinate with consultants, contractors and suppliers, arrange site meetings, and maintain comprehensive project records. The role requires 2–5 years of relevant experience, strong MS Office skills, and good written and spoken English and Bahasa Malaysia.