Project Administration & Coordination Specialist

Andritz AG; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

ANDRITZ AG in Kuala Lumpur seeks a capable PMO support professional to back project directors, manage administrative duties, and coordinate planning and documentation for multiple projects in a dynamic international setting.

The role emphasizes multi-tasking, attention to detail, and strong MS Office proficiency, with a focus on quality and timely communications within a global industrial context.

Qualifications

• Good command of English and Bahasa Malaysia.
• Capable of multi-tasking and seeing assigned tasks through to completion.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Proficient in MS Office, office management systems and procedures.
• Minimum 3-5 years of experience in Project Management Office.
• Results-oriented with a positive outlook.
• Comfortable in a dynamic and international environment.
• Self-driven.
• Internal and external customer oriented.
• A teamplayer who recognises the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management.
• Change Management skills.
• Prior experience with construction contracting is helpful but not a requirement.
• Tactful and discreet in dealing with confidential information.
• Able to perform under pressure and to meet deadlines.

Responsibilities

• Frequently follow up internally to ensure progress and alignment & update dates.
• Support Project Director in administrative duties, with ability to handle multiple projects simultaneously.
• Be part of project handover meetings & Kick off meetings.
• Ensure quality in all carried out work.
• Supporting the Project deliverables & documentation control.
• Maintain project plan & dates and follow up on progress.
• Participate in Internal project meetings and follow up on deadlines.
• Support the application of work permits for expats.
• Support claim management and insurance claims.
• Support the members in Project Management Office and the project team during execution.

Education

High school diploma or equivalent; degree preferred in business, engineering or related field

Job description

ANDRITZ AG in Kuala Lumpur seeks a capable PMO support professional to back project directors, manage administrative duties, and coordinate planning and documentation for multiple projects in a dynamic international setting.

The role emphasizes multi-tasking, attention to detail, and strong MS Office proficiency, with a focus on quality and timely communications within a global industrial context.