Project Secretary

Andritz AG; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

ANDRITZ AG in Kuala Lumpur seeks a capable PMO support professional to back project directors, manage administrative duties, and coordinate planning and documentation for multiple projects in a dynamic international setting.

The role emphasizes multi-tasking, attention to detail, and strong MS Office proficiency, with a focus on quality and timely communications within a global industrial context.

Qualifications

• Good command of English and Bahasa Malaysia.
• Capable of multi-tasking and seeing assigned tasks through to completion.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Proficient in MS Office, office management systems and procedures.
• Minimum 3-5 years of experience in Project Management Office.
• Results-oriented with a positive outlook.
• Comfortable in a dynamic and international environment.
• Self-driven.
• Internal and external customer oriented.
• A teamplayer who recognises the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management.
• Change Management skills.
• Prior experience with construction contracting is helpful but not a requirement.
• Tactful and discreet in dealing with confidential information.
• Able to perform under pressure and to meet deadlines.

Responsibilities

• Frequently follow up internally to ensure progress and alignment & update dates.
• Support Project Director in administrative duties, with ability to handle multiple projects simultaneously.
• Be part of project handover meetings & Kick off meetings.
• Ensure quality in all carried out work.
• Supporting the Project deliverables & documentation control.
• Maintain project plan & dates and follow up on progress.
• Participate in Internal project meetings and follow up on deadlines.
• Support the application of work permits for expats.
• Support claim management and insurance claims.
• Support the members in Project Management Office and the project team during execution.

Education

High school diploma or equivalent; degree preferred in business, engineering or related field

Job description

Job description:

Every day, ANDRITZ continues to deliver successful innovative solutions to our customers globally. Why are we so successful? Because we are passionate and love what we do! We are at the forefront of future engineering technologies, with solutions that ensure the success of our clients in key industries that are shaping the future of the world we live in.

Duties and Responsibilities:

GeneralResponsibilities

• Frequentlyfollowupinternallytoensureprogressandalignment & updatedates

• Support ProjectDirectorin administrativeduties,withtheabilityto handle multipleprojectssimultaneouslyin adynamicenvironment

• Bepartofprojecthandovermeetings & Kick off meetings

• Ensurequalityin allcarriedoutwork

ProjectPlanning

• SupportingtheProjectdeliverables & documentationcontrol

• Supportprojectsprogressesfollowup-Maintainprojectplan & dates

• Participatein Internalprojectmeetings

• Followupondeadlines

• Supportingtheapplicationofworkpermitsforexpats

• Supportingclaimmanagement and insuranceclaims

Project Communications

• Support themembersin Project Management Office

• Support the Project managementduringexecutionofprojects

• Be anactivepartofprojectteamactivities

• Supportingonshoretransportandsitelogistics (e.g.receivingofgoods,storageatsite, LMS)

• Ensureprojectdocumentationishandled/storedas perpolicy

• Sendhardcopyprintand digitalversionto customer aspr.Contract

• Anyotherad hoctasksand / orassignmentas maybegivenfrom time to time

Qualifications

• Goodcommandof English (bothspoken andwritten) andBahasaMalaysia.

  • Capableof multi-taskingandseeingassignedtasksthroughtocompletion.

  • Attention todetailand problem-solvingskills

  • Strong organizationalandplanningskills

  • Proficientin MS Office, office managementsystemsandprocedures

  • Minimum 3-5yearsofexperiencein Project Management office

  • Highschooldiplomaorequivalent;degreepreferredin business, engineering orrelatedfield

  • Results-orientedwitha positiveoutlook

  • Comfortablein adynamicand internationalenvironment

  • Self-driven

  • Internal and External customeroriented

  • A teamplayerwhorecognizestheimportanceofmaintainingpositive andproductiverelationshipswithclients,suppliers,co-workers, and management.

  • Change Managementskills

  • Priorexperiencewithconstructioncontractingishelpfulbut not arequirement

  • Tactfulanddiscreetindealingwithconfidentialinformation.

  • Able to performunderpressureand tomeetdeadlines.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.