Project Administration & Contracts Specialist

JMJ Development Sdn Bhd; Shah Alam; On-site; MYR 40,000 - 70,000; Full time

Job summary

JMJ Development Sdn Bhd is seeking a capable administrator to support construction projects in Shah Alam, Malaysia. You will assist in preparing POs, WOs, LOAs, DOs, and related documents, while coordinating with clients, suppliers, and subcontractors to keep workflows moving smoothly.

The role also covers tender preparation, certifications, and payments follow-up, with focus on accuracy, organization, and timely communication.

Qualifications

• Diploma or Degree in Business Administration, Construction Management, Quantity Surveying or a related field.
• Academic or practical experience in construction administration or contractual documentation is encouraged to apply.
• Fresh graduates with a willingness to learn are encouraged to apply.
• Proficient in Microsoft Office, especially Word and Excel.
• Good organizational, communication (verbal and written), and coordination skills.
• Detail-oriented, responsible and able to manage multiple tasks independently.

Responsibilities

• Assist in preparing POs, WOs, LOAs, DOs, handover forms, memos, quotations and official letters.
• Prepare tender documents, RFQs and quotation comparison sheets.
• Prepare and coordinate progress claim certifications and supporting documents.
• Follow up on quotations, approvals, certifications and payments from clients, suppliers and subcontractors.
• Handle project administration, including CIDB registration, levy, stamp duty, insurance and related applications.
• Maintain proper filing and records of project documents, contracts and correspondence.
• Liaise with project teams, clients, consultants, suppliers and subcontractors on administrative and contractual matters.
• Assist with KSK salary documentation, petty cash management, and other project-related duties.

Education

Diploma or Degree in Business Administration, Construction Management, Quantity Surveying or a related field

Tools

Microsoft Word

Microsoft Excel

Office coordination

Job description

JMJ Development Sdn Bhd is seeking a capable administrator to support construction projects in Shah Alam, Malaysia. You will assist in preparing POs, WOs, LOAs, DOs, and related documents, while coordinating with clients, suppliers, and subcontractors to keep workflows moving smoothly.

The role also covers tender preparation, certifications, and payments follow-up, with focus on accuracy, organization, and timely communication.