PROJECT ADMIN EXECUTIVE (JUNIOR/SENIOR)

FAITHVIEW MANAGEMENT SDN BHD; Malacca City; On-site; MYR 67,000 - 89,000; Full time

Job summary

Faithview Group, a property developer based in Malacca, is seeking a detail-oriented Project Coordinator to support construction projects. The role focuses on reporting, documentation management, and cross-department coordination to ensure timely delivery.

Responsibilities include liaising with authorities, consultants, and contractors, visiting sites, and maintaining accurate records. Full-time position with willingness to travel and outstation visits as required.

Qualifications

• Minimum Diploma or Degree in Architecture, Building, Civil Engineering, Construction Management, or any equivalent field.
• At least 2 years of relevant experience in property development or working within a developer environment.
• Strong organizational, time-management, and communication skills.

Responsibilities

• Regularly report all site activities to the Project Director/Project Manager/Assistant Project Manager.
• Communicate and cooperate closely with the Project Director/Project Manager/Assistant Project Manager to ensure smooth project execution.
• Handle the documentation process, including establishing and maintaining project records.
• Ensure timely follow-up on incoming documents and drawings.
• Distribute the documents to the relevant personnel or departments and maintain proper records and filing systems.
• Liaise with authorities and consultants for approvals or renewals within time frames; track outstanding items.
• Update and maintain tracking lists for unresolved issues; follow up until resolved.
• Liaise with contractors to ensure construction works meet specifications and timelines.
• Work closely with internal departments to address project issues; ensure cross-department collaboration.
• Visit the site to monitor progress and oversee site activities.
• Perform any other tasks as required by the Project Manager to support project delivery.

Skills

Time management

Organization

Communication

Self-initiative

Education

Diploma or Degree in Architecture/Building/Civil Engineering/Construction Management

Tools

AutoCAD

MS Office

Job description

Reporting and Communication

• Regularly report all site activities to the Project Director/Project Manager/Assistant Project Manager.
• Communicate and cooperate closely with the Project Director/Project Manager/Assistant Project Manager to ensure smooth project execution.

Documentation and Record Management

• Handle the documentation process, including establishing and maintaining project records.
• Ensure timely follow-up on incoming documents and drawings.
• Distribute the documents to the relevant personnel or departments and maintain proper records and filing systems.

Coordination with Authorities and Consultants and Contractors

• Take initiative and liaise with authorities and consultants for approval or renewal of necessary documents within the given time frame.
• Proactively update and maintain tracking lists for outstanding matters and unresolved issues, ensuring regular follow-ups until resolved.
• Take initiative and liaise with contractors to ensure construction works conducted according to specification and complete within time frame.

Internal Coordination

• Work closely with internal departments to address issues related to the projects under your charge.
• Ensure alignment and collaboration between departments to meet project requirements and timelines.
• Candidates are required to visit the site to monitor progress and oversee site activities.

Ad-Hoc Tasks

• Perform any other tasks as required by the Project Manager or as needed to support project delivery.

Requirements

Educational Qualifications

• Minimum Diploma or Degree in Architecture, Building, Civil Engineering, Construction Management, or any equivalent field.

Experience

• At least 2 years of relevant experience in property development or working within a developer environment.

Skills and Competencies

• Good working attitude, self-initiative, and the ability to organize, plan, and meet deadlines.
• Strong sense of responsibility, ability to work well under pressure, and manage multiple tasks simultaneously.
• Proficiency in planning software such as Microsoft Office (Excel, Word) and AutoCAD will be an added advantage.

Additional Requirements

• Must possess own transportation for potential outstation project visits.
• Willingness to travel as needed for project-related requirements.
• Full-time position with the flexibility to adapt to changing project demands.
• Able study all construction related drawings

Time Management

• Managing multiple tasks and deadlines across various project stages requires exceptional time management skills. The ideal candidate should be comfortable working with shifting priorities and time constraints.

Working Location

• Based at Malacca

Faithview Group is a forward-thinking property developer with deep expertise in transforming land into thriving residential, commercial, hotel and mixed-use spaces. Based in Malacca, our diverse portfolio spans urban and rural developments across Malaysia. We are committed to excellence, sustainability, and creating a progressive work environment. With a strong track record and flexible approach, we deliver innovative, high-quality projects that generate lasting value.