Project Admin / Project Coordinator

Vision Path Sdn Bhd; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

Vision Path Sdn Bhd in Kuala Lumpur is seeking a responsible Project Admin to support the Project Manager and project team with day-to-day administrative tasks and coordination. The role emphasizes attention to detail, organisation, and reliability, and is suitable for fresh graduates or those with minimal experience.

You will organize project documents, track outstanding matters, prepare letters and meeting materials, and assist in arranging meetings while learning about project administration

Qualifications

• Minimum SPM, Certificate or Diploma in any relevant field.
• Fresh graduates are encouraged to apply.
• Attentive and detail-oriented.
• Organised and able to keep things properly arranged.
• Responsible and reliable.
• Willing to learn.
• Able to follow instructions carefully.
• Able to keep track of multiple tasks.
• Basic knowledge of Microsoft Word, Excel, Outlook and PowerPoint will be an advantage.
• Basic communication skills in Bahasa Malaysia and English.

Responsibilities

• Assist the Project Team Lead and project team with daily administrative matters
• Organise and maintain project documents, records and correspondence
• Prepare simple letters, emails, memos and other documents when required
• Follow up with internal team members on pending tasks and outstanding matters
• Update and maintain task and follow-up trackers
• Assist in arranging and coordinating meetings
• Prepare meeting materials when required
• Take simple meeting notes and assist in preparing Minutes of Meeting
• Update project trackers, lists and records
• Assist in collecting information and updates from team members

Skills

Attention to detail

Organised

Responsible

Reliable

Willing to learn

Follow instructions

Multitasking

Bahasa Malaysia

English

Education

SPM

Certificate

Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible, organised and detail-oriented Project Admin to support the Project Manager and project team in handling day-to-day administrative and coordination matters. The successful candidate does not need to have extensive experience or high qualifications. We are more interested in someone who is attentive, organised, willing to learn, responsible and able to pay attention to details. This role is suitable for candidates who enjoy organising information, keeping track of tasks and ensuring that important matters are properly followed up.

Key responsibilities

Assist the Project Team Lead and project team with daily administrative matters

Organise and maintain project documents, records and correspondence

Prepare simple letters, emails, memos and other documents when required

Follow up with internal team members on pending tasks and outstanding matters

Update and maintain task and follow-up trackers

Assist in arranging and coordinating meetings

Prepare meeting materials when required

Take simple meeting notes and assist in preparing Minutes of Meeting

Update project trackers, lists and records

Assist in collecting information and updates from team members

About you

Minimum SPM, Certificate or Diploma in any relevant field

Fresh graduates are encouraged to apply

Attentive and detail-oriented

Organised and able to keep things properly arranged

Responsible and reliable

Willing to learn

Able to follow instructions carefully

Able to keep track of multiple tasks

Basic knowledge of Microsoft Word, Excel, Outlook and PowerPoint will be an advantage

Basic communication skills in Bahasa Malaysia and English

About us

Vision Path Sdn. Bhd. is based in Kuala Lumpur.

Friendly and supportive working environment

Opportunity to learn about project administration and coordination

Training and guidance will be provided

Suitable for candidates who want to gain experience in project-based work

Opportunity to develop organisational and administrative skills