Project Coordination & Admin Specialist

Teladan Setia; Malacca City; On-site; MYR 20,000 - 31,000; Full time

Job summary

Teladan Setia is seeking a Project Assistant to support project management and administrative tasks within a busy project environment in Malaysia. The role centers on coordinating meetings, filing documents, and maintaining schedules to keep projects on track.

You will prepare minutes, attend meetings, manage appointments for Project Managers, and prepare submissions to authorities, consultants, or contractors. Strong written and verbal communication and good interpersonal skills are essential.

Qualifications

• Minimum Diploma or Degree holder.
• Committed and high dedication towards work.
• Good interpersonal skills and ability to build relationships.
• Strong written and verbal communication skills.

Responsibilities

• Prepare minutes of meetings for Project Team.
• Attend meetings as involved.
• Perform administrative tasks such as filing and scheduling meetings.
• Manage schedule and appointments for Project Managers.
• Prepare documents and letters for submission to authority, consultants or others.
• Reply to letters from authority, consultants and contractors.
• Data entry of progress report checklist monthly.
• Liaison with purchasers and contractors on requests for omission or additional items.
• Perform other duties assigned by Project Managers.

Skills

Interpersonal skills

Written and verbal communication

Time management

Education

Diploma or Degree

Job description

Teladan Setia is seeking a Project Assistant to support project management and administrative tasks within a busy project environment in Malaysia. The role centers on coordinating meetings, filing documents, and maintaining schedules to keep projects on track.

You will prepare minutes, attend meetings, manage appointments for Project Managers, and prepare submissions to authorities, consultants, or contractors. Strong written and verbal communication and good interpersonal skills are essential.