Project Admin cum Purchasing Assistant

Mudajaya Group; Kuching; On-site; MYR 40,000 - 70,000; Full time

Job summary

Jora Malaysia is seeking an organised administrator to manage daily operations and site office documentation, handle end-to-end purchasing (PRs and POs), and liaise with suppliers to ensure timely delivery.

You will maintain project records, organize meetings, ensure compliance with policies and standards, and support the project team with procurement, logistics, and document control.

Qualifications

• Degree or Diploma in Business Administration or a relevant discipline.
• Prior experience in administrative and purchasing duties within the construction/high-rise project sector preferred.
• Well versed in PR, PO, and standard procurement workflows.
• Strong computer literacy in Microsoft Word, Excel and PowerPoint.
• Document control and File management.

Responsibilities

• Manage daily administrative operations and site office documentation.
• Handle end-to-end purchasing: PRs and POs.
• Liaise with suppliers, contractors, and vendors to ensure timely deliveries.
• Maintain project documentation including plans, reports and meeting minutes.
• Organize project meetings, send agendas, and follow up on actions.
• Ensure activities comply with company policies and regulatory standards; assist in quality control.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Document control

File management

Education

Degree or Diploma in Business Administration

Tools

Procurement system

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage daily administrative operations and site office documentation.

Handle the end-to-end purchasing process, including issuing Purchase Requisitions (PR) and Purchase Orders (PO).

Liaise with suppliers, contractors, and vendors to ensure timely delivery of goods and materials.

Maintain organized record, tracking logs and administrative files.

Maintain and organize project documentation, including project plan, reports and meeting minutes.

Organize and schedule project meetings, send out agendas, and follow up on action items.

Ensure all project activities comply with company policies and regulatory standards, and assist in maintaining quality control.

Assist in managing external vendors, including coordinating contracts and purchase orders.

Provide administrative support to project team members, helping with various tasks such as procurement, resource allocation, and logistical arrangements.

Any other duties assigned from time to time by Project Manager or Management

Job Requirements:

Degree or Diploma in Business Administration or a relevant discipline.

Prior experience in administrative and purchasing duties within the construction/high-rise project sector preferred.

Well versed in PR, PO, and standard procurement workflows.

Strong Computer literacy in Microsoft Word, Excel and Power Point

Document control and File management

Procurement system

Willing to work at Batu Kawah, Kuching Sarawak