Procurement and Project Administrator

Ei Power Technologies Sdn Bhd; Shah Alam; On-site; MYR 33,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking a Project Administrator to support the project team in managing daily administrative, documentation, coordination and reporting activities for our Data Centre Project.

You will provide day-to-day administrative support, prepare and organize project documents, and assist with document control, coordination of meetings, and progress reporting. The role requires strong MS Office skills, good organizational abilities, and the willingness to work on-site when required.

Qualifications

• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good documentation, coordination and organizational skills.
• Able to communicate effectively with clients, consultants, subcontractors and internal teams.
• Able to work independently and manage multiple tasks within deadlines.
• Willing to work at project site and support project requirements when required.

Responsibilities

• Provide day-to-day administrative support to the Project Manager and project team.
• Prepare, maintain and organize project documents, records, reports and correspondence.
• Assist with document control, including submission, tracking and filing.
• Coordinate meetings, prepare minutes and follow up on action items.
• Manage project correspondence with clients, consultants, subcontractors and suppliers.
• Assist in preparing progress reports, schedules, trackers and other project-related documentation.
• Monitor and follow up on submissions, approvals, quotations, purchase orders and project documentation.
• Maintain proper records of manpower, attendance, site activities and project requirements.
• Assist the project team with procurement and administrative coordination.
• Perform other administrative duties as assigned by the Project Manager.

Skills

Microsoft Office

Documentation

Coordination

Communication

Time management

Education

Diploma/Degree in Business Administration, Project Management, Construction Management or related field

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a Project Administrator to support the project team in managing daily administrative, documentation, coordination and reporting activities for our Data Centre Project.

Key responsibilities

Provide day-to-day administrative support to the Project Manager and project team.

Prepare, maintain and organize project documents, records, reports and correspondence.

Assist with document control, including submission, tracking and filing.

Coordinate meetings, prepare minutes and follow up on action items.

Manage project correspondence with clients, consultants, subcontractors and suppliers.

Assist in preparing progress reports, schedules, trackers and other project-related documentation.

Monitor and follow up on submissions, approvals, quotations, purchase orders and project documentation.

Maintain proper records of manpower, attendance, site activities and project requirements.

Assist the project team with procurement and administrative coordination.

Perform other administrative duties as assigned by the Project Manager.

Requirements

Diploma/Degree in Business Administration, Project Management, Construction Management or a related field.

1-3 years of experience in project administration, construction or engineering environment.

Experience in data centre, M&E, construction or engineering projects will be an advantage.

Proficient in Microsoft Office (Word, Excel and PowerPoint).

Good documentation, coordination and organizational skills.

Able to communicate effectively with clients, consultants, subcontractors and internal teams.

Able to work independently and manage multiple tasks within deadlines.

Willing to work at project site and support project requirements when required.