Project Administrator

DY MNG Engineering; Seberang Perai; On-site; MYR 67,000 - 112,000; Full time

Job summary

DY MNG Engineering in Penang, Malaysia, seeks an Administrative Support professional to back Project Managers and project teams. You will prepare and maintain project documentation, budgets, and records, coordinate meetings, and help track schedules and deliverables.

Responsibilities include generating quotations and invoices, assisting with budget administration, and liaising with clients, suppliers, and internal departments.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, or a related field.
• 1–3 years of experience in project administration, project coordination, or a similar administrative role.
• Proficient in Microsoft Project for project scheduling, planning, and progress tracking.
• Strong proficiency in Microsoft Excel for data management, reporting, and analysis.
• Basic knowledge of AutoCAD with the ability to read or review technical drawings is an advantage.
• Proficient in Microsoft Office applications (Word, Outlook, and PowerPoint).
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• High attention to detail and the ability to work independently.
• Experience with ERP or other project management software is an added advantage.

Responsibilities

• Provide administrative support to Project Managers and project teams.
• Prepare, update, and maintain project documentation, reports, contracts, and records.
• Coordinate project meetings, prepare agendas, and record meeting minutes.
• Monitor project schedules and follow up on project tasks and deliverables.
• Prepare quotations, purchase orders, invoices, and other project-related documents.
• Assist in tracking project expenses and supporting budget administration.
• Coordinate with clients, suppliers, contractors, and internal departments.
• Maintain accurate filing systems and ensure proper document control.
• Perform data entry, reporting, and other administrative duties as assigned.

Skills

Communication

Organizational skills

Multitasking

Detail-oriented

Education

Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, or related field

Tools

Microsoft Project

Microsoft Excel

AutoCAD

Microsoft Office

Job description

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Provide administrative support to Project Managers and project teams.

Prepare, update, and maintain project documentation, reports, contracts, and records.

Coordinate project meetings, prepare agendas, and record meeting minutes.

Monitor project schedules and follow up on project tasks and deliverables.

Prepare quotations, purchase orders, invoices, and other project-related documents.

Assist in tracking project expenses and supporting budget administration.

Coordinate with clients, suppliers, contractors, and internal departments.

Maintain accurate filing systems and ensure proper document control.

Perform data entry, reporting, and other administrative duties as assigned.

Key Responsibilities

• Provide administrative support to Project Managers and project teams.

• Prepare, update, and maintain project documentation, reports, contracts, and records.

• Coordinate project meetings, prepare agendas, and record meeting minutes.

• Monitor project schedules and follow up on project tasks and deliverables.

• Prepare quotations, purchase orders, invoices, and other project-related documents.

• Assist in tracking project expenses and supporting budget administration.

• Coordinate with clients, suppliers, contractors, and internal departments.

• Maintain accurate filing systems and ensure proper document control.

• Perform data entry, reporting, and other administrative duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, or a related field.

• 1–3 years of experience in project administration, project coordination, or a similar administrative role.

• Proficient in Microsoft Project for project scheduling, planning, and progress tracking.

• Strong proficiency in Microsoft Excel for data management, reporting, and analysis.

• Basic knowledge of AutoCAD with the ability to read or review technical drawings is an advantage.

• Proficient in Microsoft Office applications (Word, Outlook, and PowerPoint).

• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• High attention to detail and the ability to work independently.

• Experience with ERP or other project management software is an added advantage.

Key Skills

• Microsoft Project

• Microsoft Excel

• AutoCAD