Project Admin Executive

EI POWER TECHNOLOGY SDN BHD; Shah Alam; On-site; MYR 35,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Job summary

EI POWER TECHNOLOGY SDN BHD, Kota Kemuning, Selangor, seeks a dedicated Project Coordinator to assist project managers in planning, organizing and supervising project activities.

You will manage project files, contracts, and communications, keep document version control, and coordinate meetings, site visits, and resource scheduling while maintaining accurate records for stakeholders.

Qualifications

• Diploma in Business Admin with minimum 3 years working experience.
• Expert to use Word, Excel, PowerPoint and Outlook.
• Experience in project documentation and report preparation.
• Experience in handling Purchase Orders (PO), Delivery Orders (DO), Purchase Requests (PR), Invoice and MRN.
• Able to communicate with people and keep track project progress.

Responsibilities

• Assist project managers in planning and coordinating project activities.
• Organize and manage project files, contracts, and other documents.
• Ensure proper version control of project documents.
• Maintain databases and filing systems (physical and digital).
• Serve as a point of contact between project team members, clients, and external vendors.
• Handle correspondence, emails, and phone calls related to the project.
• Ensure clear communication of project updates and changes.
• Coordinate and schedule project meetings, site visits, and reviews.
• Manage calendars for project managers and teams.
• Track and allocate resources, equipment, and materials as needed.
• Ensure project activities comply with company policies, procedures, and regulations.
• Assist in risk management and ensure adherence to project standards.
• Prepare project status reports, summaries, and presentations.
• Assist in data analysis for project performance and outcomes.
• Support project audits and evaluations.
• Monitor project schedules, timelines, and deliverables.
• Maintain project documentation, plans, and reports.
• Coordinate meetings, prepare agendas, and take minutes.
• Track and report project progress to stakeholders.

Skills

Project coordination

Documentation

Communication

Data analysis

Risk management

Education

Diploma in Business Admin

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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EI POWER TECHNOLOGY SDN BHD – Kota Kemuning, Selangor

• Assist project managers in planning and coordinating project activities.
• Organize and manage project files, contracts, and other documents.
• Ensure proper version control of project documents.
• Maintain databases and filing systems (physical and digital).
• Serve as a point of contact between project team members, clients, and external vendors.
• Handle correspondence, emails, and phone calls related to the project.
• Ensure clear communication of project updates and changes.

4. Scheduling & Resource Management

• Coordinate and schedule project meetings, site visits, and reviews.
• Manage calendars for project managers and teams.
• Track and allocate resources, equipment, and materials as needed.

6. Compliance & Quality Control

• Ensure project activities comply with company policies, procedures, and regulations.
• Assist in risk management and ensure adherence to project standards.

7. Reporting & Analysis

• Prepare project status reports, summaries, and presentations.
• Assist in data analysis for project performance and outcomes.
• Support project audits and evaluations.

8. General Administrative Duties

• Monitor project schedules, timelines, and deliverables.
• Maintain project documentation, plans, and reports.
• Coordinate meetings, prepare agendas, and take minutes.
• Track and report project progress to stakeholders.

JOB REQUIREMENT

• Diploma in Business Admin with minimum 3 years working experience.
• Expert to use office words, excel, power point and outlook.
• Experience in project documentation and prepare report.
• Experience in handling Purchase Order (PO), Delivery Order (DO), Purchase Request (PR), Invoice and MRN.
• Able to communicate with people and keep track project progress.

Job Types: Full-time, Contract

• Health insurance

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Powerpoint: 2 years (Preferred)