Project Admin Coordinator – Construction

Bestform Asia; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Competitive salary RM4,000–RM6,000 per

Monthly salary with performance-based"

Exposure to construction and project\n

Job summary

Bestform Asia is seeking an office-based project administrator to support project teams, clients and suppliers. You will manage project records, track materials, and ensure timely settlements and payments against contract documents.

The role emphasizes strong numerical accuracy, meticulous document control, and coordination across finance, legal, and project teams, with opportunities for growth as the project portfolio expands.

Qualifications

• 1–3 years of experience in project administration, project coordination, construction, engineering, contracts, quantity surveying support, or related role.
• Experience in construction, engineering, interior fit-out, building materials, or project-controls is a plus.
• Fluent in Mandarin, Bahasa Malaysia, and English; Mandarin required for Mandarin-language systems and documents.
• Proficient with Microsoft Excel, Word and PowerPoint; strong numerical accuracy and document-control skills.
• Organised, proactive and able to coordinate with clients, finance, legal, project teams and suppliers.
• Able to work independently, meet deadlines and work overtime when required.

Responsibilities

• Track monthly project progress, prepare reports, and verify information with clients and project teams.
• Compile quantity statistics, settlement records, contract documents, and project updates.
• Follow up on settlements, invoices, payment collection, and outstanding client matters with finance and stakeholders.
• Coordinate project changes, including material replenishment, returns, approvals, and usage records.
• Maintain accurate project, material, equipment and document-control registers including legal files.
• Support scheduling, meetings, logistics, stakeholder coordination and escalation of missing information or issues.

Skills

Excel

Word

PowerPoint

Mandarin

Bahasa Malaysia

English

Project coordination

Document control

Numerical accuracy

Stakeholder management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

You will work closely with project teams, clients, finance, legal, and suppliers to keep project information accurate, documents complete, materials tracked, and payment or settlement matters followed through. This is an office-based project-support role suited to someone who enjoys working with numbers, documentation, stakeholders, and multiple deadlines.

Key responsibilities

• Track monthly project progress, prepare reports, and verify information with clients and project teams.
• Compile quantity statistics, settlement records, contract documents, and project updates.
• Follow up on settlements, invoices, payment collection, and outstanding client matters with finance and relevant stakeholders.
• Coordinate project changes, including material replenishment, returns, approvals, and usage records.
• Maintain accurate project, material, equipment, and document-control registers, including legal-related files where required.
• Support scheduling, meetings, logistics, stakeholder coordination, and timely escalation of missing information or project issues.

About you

• 1–3 years of experience in project administration, project coordination, construction, engineering, contracts, quantity surveying support, or a related role.
• Construction, engineering, interior fit-out, building materials, or project-controls experience is an advantage.
• Professional working ability in Mandarin, Bahasa Malaysia, and English; Mandarin is required for mandarin-language systems and documents.
• Proficient in Microsoft Excel, Word, and PowerPoint, with strong numerical accuracy and document-control skills.
• Organized, proactive, and comfortable coordinating with clients, finance, legal, project teams, and suppliers.
• Able to work independently, meet project deadlines, and work overtime when required.

Benefits

• Competitive salary of RM4,000–RM6,000 per month.
• Direct exposure to construction and engineering project administration, commercial coordination, client liaison, and payment processes.
• Supportive and collaborative working environment.
• Training and learning support to build project and commercial administration capability.
• Career progression opportunities as the project portfolio expands.
• Convenient Northpoint, Mid Valley City location with access to LRT, KTM, and other public transport options.
• Performance-based bonus, if applicable under the company's policy.
• Statutory contributions and leave benefits in accordance with applicable Malaysian requirements.

About us

Join a growing team where you can build practical experience in project coordination, construction documentation, commercial follow-up, and stakeholder management. Your work will help project teams maintain accurate records, improve payment visibility, and complete project administration efficiently.