Project Admin & Coordination Specialist

Bestform Asia; Kuala Lumpur; On-site; MYR 45,000 - 67,000; Full time

Benefits offered by this job

Competitive salary RM4,000–RM6,000 per

Monthly salary with performance-based"

Exposure to construction and project\n

Job summary

Bestform Asia is seeking an office-based project administrator to support project teams, clients and suppliers. You will manage project records, track materials, and ensure timely settlements and payments against contract documents.

The role emphasizes strong numerical accuracy, meticulous document control, and coordination across finance, legal, and project teams, with opportunities for growth as the project portfolio expands.

Qualifications

• 1–3 years of experience in project administration, project coordination, construction, engineering, contracts, quantity surveying support, or related role.
• Experience in construction, engineering, interior fit-out, building materials, or project-controls is a plus.
• Fluent in Mandarin, Bahasa Malaysia, and English; Mandarin required for Mandarin-language systems and documents.
• Proficient with Microsoft Excel, Word and PowerPoint; strong numerical accuracy and document-control skills.
• Organised, proactive and able to coordinate with clients, finance, legal, project teams and suppliers.
• Able to work independently, meet deadlines and work overtime when required.

Responsibilities

• Track monthly project progress, prepare reports, and verify information with clients and project teams.
• Compile quantity statistics, settlement records, contract documents, and project updates.
• Follow up on settlements, invoices, payment collection, and outstanding client matters with finance and stakeholders.
• Coordinate project changes, including material replenishment, returns, approvals, and usage records.
• Maintain accurate project, material, equipment and document-control registers including legal files.
• Support scheduling, meetings, logistics, stakeholder coordination and escalation of missing information or issues.

Skills

Excel

Word

PowerPoint

Mandarin

Bahasa Malaysia

English

Project coordination

Document control

Numerical accuracy

Stakeholder management

Job description

Bestform Asia is seeking an office-based project administrator to support project teams, clients and suppliers. You will manage project records, track materials, and ensure timely settlements and payments against contract documents.

The role emphasizes strong numerical accuracy, meticulous document control, and coordination across finance, legal, and project teams, with opportunities for growth as the project portfolio expands.