Project Admin Assistant

Yen Creative; Semenyih; On-site; MYR 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary

EPF

SOCSO

EIS

Overtime allowance

Training opportunities

Friendly working environment

Job summary

Yen Creative is seeking a Project Administration Assistant to provide essential administrative support for ongoing projects. Responsibilities include maintaining project documents and assisting with quotations, purchase orders, and invoices.

The ideal candidate will have a diploma or degree in Business Administration, Management, or Construction, with 1–2 years of relevant experience. Strong communication and organisational skills, especially proficiency in Mandarin, are crucial.

Qualifications

• 1–2 years of experience in project administration or related roles is preferred.
• Able to communicate in Mandarin.
• Good administrative and organisational skills.
• Detail-oriented, responsible and willing to learn.

Responsibilities

• Provide administrative support for ongoing projects.
• Prepare, organize, and maintain project documents and records.
• Assist with preparing quotations, purchase orders, invoices, and other project-related documents.
• Coordinate with clients, suppliers, contractors and internal departments.
• Follow up on project schedules, deliveries and outstanding matters.
• Maintain proper filing of project documents and correspondence.

Skills

Communication in Mandarin

Administrative skills

Organisational skills

Proficiency in Microsoft Office

Coordination skills

Detail-oriented

Ability to manage multiple tasks

Education

Diploma or Degree in Business Administration

Diploma or Degree in Management

Diploma or Degree in Construction

Tools

Microsoft Excel

Microsoft Word

Job description

Diploma or Degree in Business Administration, Management, Construction or related field.

1–2 years of experience in project administration or related roles is preferred.

Able to communicate in Mandarin

Good administrative and organisational skills.

Proficient in Microsoft Office, especially Excel and Word.

Good communication and coordination skills.

Able to manage multiple tasks and meet deadlines.

Detail-oriented, responsible and willing to learn.

Able to work independently and as part of a team.

Requirement

• Diploma or Degree in Business Administration, Management, Construction or related field.
• 1–2 years of experience in project administration or related roles is preferred.
• Able to communicate in Mandarin
• Good administrative and organisational skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and coordination skills.
• Able to manage multiple tasks and meet deadlines.
• Detail-oriented, responsible and willing to learn.
• Able to work independently and as part of a team.

Responsibility

• Provide administrative support for ongoing projects.
• Prepare, organize and maintain project documents and records.
• Assist with preparing quotations, purchase orders, invoices and other project-related documents.
• Coordinate with clients, suppliers, contractors and internal departments.
• Follow up on project schedules, deliveries and outstanding matters.
• Assist in preparing reports, meeting minutes and project updates.
• Maintain proper filing of project documents and correspondence.
• Assist the project team with daily administrative tasks.
• Perform other duties assigned by the Project Manager or supervisor.

Benefits

• Competitive salary
• EPF
• SOCSO
• EIS
• Overtime / allowance where applicable
• Training and career development opportunities
• Friendly working environment