Project Development Admin Assistant

Jeram Saga; Selangor; On-site; MYR 24,000 - 36,000; Full time

Job summary

Jeram Saga is seeking a Project & Operations Admin Assistant to support our growing property development and construction activities in Malaysia. You will keep projects organized, file documents, track deadlines and follow up on outstanding matters with management, consultants and suppliers.

You will maintain trackers and registers, coordinate meetings, prepare minutes, and compile reports for management. Fluency in English and Malay is essential, and a Diploma or degree in business, property,

Qualifications

• Highly organised and detail-oriented.
• Takes ownership and follows tasks through to completion.
• Fluent in English and Malay.
• Diploma/Degree in Business, Property, Construction, Project Management or related field is advantageous.

Responsibilities

• Maintain project trackers, document registers and filing systems.
• Track submissions, approvals, deadlines, licences and renewals.
• Follow up independently with consultants, contractors, lawyers and suppliers.
• Maintain project correspondence, contracts, quotations, invoices and other records.
• Coordinate meetings and prepare minutes/action lists.
• Compile information, reports and documents for management.
• Assist with project and business administration.
• Identify ways to improve administrative processes and systems.

Skills

Organisational skills

Attention to detail

Time management

Stakeholder communication

Proactive problem solving

Bilingual English/Malay

Education

Diploma/Degree in Business/Property/Construction/PM

Job description

This is a Project Development Admin Assistant role supporting a growing property development and construction business. Your core responsibility is to keep projects and operations organized, ensuring documents are properly filed, deadlines are tracked, outstanding matters are followed up, and nothing falls through the cracks. You will work closely with management and external parties including consultants, contractors, lawyers and suppliers.

Key responsibilities

Maintain project trackers, document registers and filing systems

Track submissions, approvals, deadlines, licences and renewals

Follow up independently with consultants, contractors, lawyers and suppliers

Maintain project correspondence, contracts, quotations, invoices and other records

Coordinate meetings and prepare minutes/action lists

Compile information, reports and documents for management

Assist with project and business administration

Identify ways to improve administrative processes and systems

About you

Highly organised and detail-oriented

Takes ownership and follows tasks through to completion

Naturally follows up without being reminded

Can manage multiple deadlines independently

Comfortable communicating with different stakeholders

Proactive and willing to solve problems rather than simply wait for instructions

Fluent in English and Malay

Diploma/Degree in Business, Property, Construction, Project Management or a related field is an advantage

Experience in construction/property is a plus but not essential

About us

We are a property development and construction business looking for a Project & Operations Admin Assistant to support our growing operations.