Administrative Executive

Pelantar Insan (M) Sdn Bhd; Batang Kali; On-site; MYR 36,000 - 60,000; Full time

Job summary

Pelantar Insan (M) Sdn Bhd, a building contractor established since 1996, is seeking an Administration Executive in Batang Kali to support the project management team and managers with day-to-day tasks.

You will coordinate meetings, track timelines, ensure documentation compliance, and liaise with internal teams and subcontractors. Fresh graduates welcome; Mandarin and English communication preferred; MS Office proficiency required.

Qualifications

• Certificate/ Diploma in Business Studies/Administration/Management or equivalent.
• Minimum 1 year of relevant experience at managerial level, preferably in construction.
• Proficient in MS Office and MS Excel.
• Able to converse in Mandarin and English; Mandarin proficiency preferred for client communications.
• Fresh graduates are welcome to apply.

Responsibilities

• Provide day-to-day administrative support to the Manager and other departments.
• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.
• Track project timelines and ensure timely submission of documents and reports.
• Coordinate with internal teams and subcontractors to facilitate seamless project workflows.
• Ensure accurate documentation for legal and regulatory compliance, including building permits and safety regulations.
• Assist in maintaining compliance with industry regulations, including safety standards, environmental requirements, and labor laws.
• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications.
• Ensure proper filing and easy retrieval of important project documentation, both in physical and electronic formats.
• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary documentation for ongoing projects.

Skills

Interpersonal skills

Good working attitude

Education

Certificate/ Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent

Tools

MS Office

MS Excel

Job description

• Provide day-to-day administrative support to the Manager and other departments as needed.
• Assist in scheduling meetings, site visits, and coordinating appointments for the project management team.
• Track project timelines and ensure timely submission of required documents and reports.
• Coordinate with internal teams and subcontractors to facilitate seamless project workflows.
• Ensure accurate documentation for legal and regulatory compliance, including building permits and safety regulations.
• Assist in maintaining compliance with industry regulations, including safety standards, environmental requirements, and labor laws.
• Help manage safety documentation, incident reports, and ensure that all employees are up-to-date on required certifications.
• Ensure proper filing and easy retrieval of important project documentation, both in physical and electronic formats.
• Liaise with project managers, engineers, and external vendors to coordinate and compile necessary documentation for ongoing projects.

Job Qualifications

Candidate must possess at least a Certificate/ Diploma/ in Business Studies/Administration/Management, Secretarial or equivalent.

Minimum with 1year of relevant working experience at the managerial level preferably in Constructionor its related industry.

Great knowledge of MS Office and MS Excel.

Good in interpersonal skills, able to communicate and coordinate effectively with the Project Team.

Good working attitude

Able to converse in Mandarin and English Language. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Fresh graduates are welcome to apply.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• How many years' experience do you have as an Administration Executive?
• How many years of project management experience do you have?
• Which of the following Microsoft Office products are you experienced with?

Pelantar Insan (M) Sdn Bhd has been established since 1996. We are a building contractor specialising in pre-fabricated steel structure work projects.

Pelantar Insan (M) Sdn Bhd has been established since 1996. We are a building contractor specialising in pre-fabricated steel structure work projects.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Administration Executive