Project Admin

Hirehub Group; Selangor; On-site; MYR 33,000 - 45,000; Full time

Job summary

Hirehub Group is seeking an administrative coordinator to support project documentation, records, and communications. The role includes hostel management, daily meal allocation, and site office setup at Banting, Selangor.

The ideal candidate has 0–1 year of admin experience, is proficient in Microsoft Office, and demonstrates strong organization and teamwork, with a commitment to confidentiality.

Qualifications

• SPM or above certificate is encouraged.
• Fresh graduate or around 1 year administrative experience.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.
• Ability to work independently and in a team.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support including documentation, records, and correspondence.
• Manage hostel operations: admissions, room allocations, and resident records; promote welfare activities.
• Coordinate daily meal allocation with vendors and ensure hygienic preparation.
• Oversee site office setup, utilities, transport, inventory, and facility maintenance.

Skills

Communication skills

Organizational skills

Multitasking

Education

SPM or above certificate

Tools

Microsoft Office

Job description

Company Background:

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Summary

Provides administrative and coordination support to ensure smooth project execution. Responsibilities include maintaining records, assisting with documentation, tracking progress, and ensuring compliance. The role also involves monitoring and keeping records of foreign worker attendance and related issues while supporting procurement, finance, and stakeholder communication.

Key Responsibilities

1. Administrative Support

• Assist in the preparation and maintenance of project documentation, reports, and correspondence.
• Maintain and organize project files, records, and databases for easy retrieval.
• Coordinate meetings, prepare agendas, and record minutes for project-related discussions.

• Manage office supplies and ensure smooth office operations.
  

• Support procurement processes by coordinating purchase requests, quotations, and vendor communications.

2. Hostel Management

• Ensure safety, security, and discipline among residents at all times.

• Monitor the cleanliness and hygiene of the hostel premises, including rooms, bathrooms, and common areas.

• Address complaints, conflicts, or concerns from residents in a timely and fair manner.

• Enforce hostel rules and regulations and report violations to the appropriate authority.

• Conduct regular inspections of rooms and facilities to ensure upkeep.

• Organize and promote welfare activities and awareness sessions (health, safety, personal development).

• Supervise hostel operations including admissions, room allocations, and resident records.

3. Daily Meal Allocation

• Ensure daily meal allocation at the work site.
• Ensure timely, hygienic, and nutritious meal preparation and distribution.
• Coordinate with food vendors or caterers for supply and delivery.

• Monitor food quality, kitchen hygiene, and feedback from employees.

4. Site Office Setup & Management

• Oversee site utilities, transport arrangements, and equipment/facility usage.

• Coordinate delivery and inventory of site supplies and materials.

• Monitor office cleanliness, safety, and maintenance.

Job Requirements

• SPM or above certificate holder is encouraged.

• Fresh graduate or around 1 year administrative experience

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Good communication and interpersonal skills.
• Ability to work independently and in a team.
• Ability to maintain confidentiality and handle sensitive information.

Location: Banting, Selangor (will station in Kapar, Selangor first)

Working Hours: Mon - Fri (9:00AM - 6:00PM), Sat (9:00AM - 1:00PM)

Salary Range: RM3,000 - RM4,000

PIC: Ms Haze ([phone])