Project Admin | Banting

Hirehub Group; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Hirehub Group in Banting, Selangor is seeking a proactive Project Administrator to support document control, records, and progress tracking on data center site projects. You will maintain files, coordinate meetings, and assist procurement, finance, and stakeholder communications with discretion.

Role includes hostel oversight, daily meal allocation, safety, cleanliness, and site logistics. Fresh graduates or 1-year admin experience are welcome; strong MS Office skills and good team communication

Qualifications

• Fresh graduate or ~1 year administrative experience.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office: Excel, Word, PowerPoint.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Prepare and maintain project documentation, reports, and correspondence.
• Maintain and organize project files, records and databases for easy retrieval.
• Coordinate meetings, prepare agendas, and record minutes for project discussions.
• Support procurement processes by coordinating purchase requests, quotations, and vendor communications.
• Manage hostel operations, including admissions, room allocations, and resident records.
• Monitor safety, cleanliness, and discipline among residents; enforce hostel rules.

Skills

Organizational skills

Multitasking

Communication

Confidentiality

Independent and team work

Education

SPM or above certificate

Tools

Excel

Word

PowerPoint

Job description

A leading manufacturer of prefabricated modular data center solutions, specialize in the data center and power systems industry. With R&D facilities in Shanghai and high-end manufacturing plants in Shanghai and Malaysia, it delivers innovative solutions for hyperscale data center projects globally.

Job Summary

Provides administrative and coordination support to ensure smooth project execution. Responsibilities include maintaining records, assisting with documentation, tracking progress, and ensuring compliance. The role also involves monitoring and keeping records of foreign worker attendance and related issues while supporting procurement, finance, and stakeholder communication.

Key Responsibilities

1. Administrative Support

• Assist in the preparation and maintenance of project documentation, reports, and correspondence.
• Maintain and organize project files, records, and databases for easy retrieval.
• Coordinate meetings, prepare agendas, and record minutes for project-related discussions.

Manage office supplies and ensure smooth office operations.

• Support procurement processes by coordinating purchase requests, quotations, and vendor communications.

Ensure safety, security, and discipline among residents at all times.

Monitor the cleanliness and hygiene of the hostel premises, including rooms, bathrooms, and common areas.

Address complaints, conflicts, or concerns from residents in a timely and fair manner.

Enforce hostel rules and regulations and report violations to the appropriate authority.

Conduct regular inspections of rooms and facilities to ensure upkeep.

Organize and promote welfare activities and awareness sessions (health, safety, personal development).

Supervise hostel operations including admissions, room allocations, and resident records.

3. Daily Meal Allocation

• Ensure daily meal allocation at the work site.
• Ensure timely, hygienic, and nutritious meal preparation and distribution.
• Coordinate with food vendors or caterers for supply and delivery.

Monitor food quality, kitchen hygiene, and feedback from employees.

4. Site Office Setup & Management

• Oversee site utilities, transport arrangements, and equipment/facility usage.

Coordinate delivery and inventory of site supplies and materials.

Monitor office cleanliness, safety, and maintenance.

Job Requirements

SPM or above certificate holder is encouraged.

Fresh graduate or around 1 year administrative experience

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Good communication and interpersonal skills.

Ability to work independently and in a team.

Ability to maintain confidentiality and handle sensitive information.

Location: Banting, Selangor (will station in Kapar, Selangor first)

Working Hours: Mon - Fri (9:00AM - 6:00PM), Sat (9:00AM - 1:00PM)

What can I earn as a Project Administrator