Project Admin

TP Power (M) Sdn Bhd; Puchong; On-site; MYR 42,000 - 60,000; Full time

Job summary

TP POWER (M) SDN BHD is seeking a detail-oriented Project Administration professional to support project documentation, reporting, document control, coordination, billing, and payment claim activities to ensure records are accurate, organized, and compliant.

Responsibilities include preparing and maintaining project documentation, monitoring progress, filing, compiling reports, and coordinating with Operations, Finance, Procurement, and Warehouse.

Qualifications

• Experience in project administration, document control, or similar coordination role.
• Strong organisational and record-keeping skills.
• Attention to detail and accuracy when preparing documents and reports.
• Ability to coordinate effectively with multiple internal departments.
• Proficiency in Microsoft Office applications and document management systems.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet reporting deadlines.

Responsibilities

• Prepare and maintain all project-related documentation.
• Monitor project progress and update project records.
• Ensure all project documents are properly filed and organised.
• Compile daily, weekly, and monthly project reports.
• Maintain document control and revision records.
• Ensure all project documents comply with company standards.
• Coordinate with internal departments, including Operations, Finance, Procurement, and Warehouse, on project requirements.
• Prepare project billing documents and invoices.
• Assist in preparing payment claims and supporting documents.
• Perform other duties as assigned by management.

Skills

Project administration

Document control

Cross-department coordination

MS Office

Communication skills

Tools

Document management systems

Job description

We are seeking a detail-oriented Project Administration professional to support project documentation, reporting, document control, coordination, billing, and payment claim activities. This role helps ensure project records are accurate, organised, compliant, and readily available to support smooth project operations.

Key responsibilities

Prepare and maintain all project-related documentation.

Monitor project progress and update project records.

Ensure all project documents are properly filed and organised.

Compile daily, weekly, and monthly project reports.

Maintain document control and revision records.

Ensure all project documents comply with company standards.

Coordinate with internal departments, including Operations, Finance, Procurement, and Warehouse, on project requirements.

Prepare project billing documents and invoices.

Assist in preparing payment claims and supporting documents.

Perform other duties as assigned by management.

What we're looking for

Experience in project administration, document control, or a similar coordination role.

Strong organisational and record-keeping skills.

Good attention to detail and accuracy when preparing documents and reports.

Ability to coordinate effectively with multiple internal departments.

Proficiency in Microsoft Office applications and document management systems.

Good written and verbal communication skills.

Ability to manage multiple tasks and meet reporting deadlines.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a project administrator?
• Which of the following types of qualifications do you have?

TP POWER (M) SDN BHD (A Member of TP TEC Holding Berhad) was founded since 2009. TP POWER is principally engaged in the sale, hire and maintenance of power generators and construction machinery for the telecommunication and construction industries, and the installation of solar hybrid power systems and related work mainly for the telecommunication industries

TP POWER (M) SDN BHD (A Member of TP TEC Holding Berhad) was founded since 2009. TP POWER is principally engaged in the sale, hire and maintenance of power generators and construction machinery for the telecommunication and construction industries, and the installation of solar hybrid power systems and related work mainly for the telecommunication industries