Project Admin & Documentation Specialist

TP Power (M) Sdn Bhd; Puchong; On-site; MYR 42,000 - 60,000; Full time

Job summary

TP POWER (M) SDN BHD is seeking a detail-oriented Project Administration professional to support project documentation, reporting, document control, coordination, billing, and payment claim activities to ensure records are accurate, organized, and compliant.

Responsibilities include preparing and maintaining project documentation, monitoring progress, filing, compiling reports, and coordinating with Operations, Finance, Procurement, and Warehouse.

Qualifications

• Experience in project administration, document control, or similar coordination role.
• Strong organisational and record-keeping skills.
• Attention to detail and accuracy when preparing documents and reports.
• Ability to coordinate effectively with multiple internal departments.
• Proficiency in Microsoft Office applications and document management systems.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and meet reporting deadlines.

Responsibilities

• Prepare and maintain all project-related documentation.
• Monitor project progress and update project records.
• Ensure all project documents are properly filed and organised.
• Compile daily, weekly, and monthly project reports.
• Maintain document control and revision records.
• Ensure all project documents comply with company standards.
• Coordinate with internal departments, including Operations, Finance, Procurement, and Warehouse, on project requirements.
• Prepare project billing documents and invoices.
• Assist in preparing payment claims and supporting documents.
• Perform other duties as assigned by management.

Skills

Project administration

Document control

Cross-department coordination

MS Office

Communication skills

Tools

Document management systems

Job description

TP POWER (M) SDN BHD is seeking a detail-oriented Project Administration professional to support project documentation, reporting, document control, coordination, billing, and payment claim activities to ensure records are accurate, organized, and compliant.

Responsibilities include preparing and maintaining project documentation, monitoring progress, filing, compiling reports, and coordinating with Operations, Finance, Procurement, and Warehouse.