Project Admin: Coordination & Docs Specialist

KSL Holdings Berhad; Klang City, Port Klang; On-site; MYR 36,000 - 60,000; Full time

Job summary

KSL Holdings Bhd is seeking a Project Executive to provide day-to-day administrative and coordination support to the Project Team in Malaysia. You will manage project documents, prepare reports, monitor timelines, and coordinate meetings with internal departments, clients, and vendors.

The role requires a Diploma or Bachelor's degree in a related field and 1–2 years of experience in project administration or coordination. Fresh graduates with strong admin exposure are welcome.

Qualifications

• Diploma or Bachelor’s degree in business/PM or related field.
• 1–2 years of project administration/coordination experience; fresh grads considered.
• Strong organisational and time-management skills.
• Able to multitask and work independently with minimal supervision.
• Proficient in English and Bahasa Malaysia, with good communication skills.

Responsibilities

• Provide day-to-day administrative and coordination support to the Project Team.
• Prepare and update project-related documents, records, reports and correspondence.
• Monitor timelines, deliverables, and outstanding matters; follow up as needed.
• Coordinate meetings and record meeting minutes where required.
• Liaise with internal departments, clients, vendors, contractors, and stakeholders.
• Assist in preparing progress reports, updates, and presentations.
• Maintain an organised filing and document control system.
• Assist with purchasing, invoicing, claims, and payment follow-ups.
• Track submissions, approvals, and deadlines; support PM and team as needed.

Skills

English and Bahasa Malaysia

MS Office

Communication

Multitasking

Time management

Attention to detail

Education

Diploma or Bachelor's Degree in Business Administration, Project Management, Management, or related field

Tools

Microsoft Office

Job description

KSL Holdings Bhd is seeking a Project Executive to provide day-to-day administrative and coordination support to the Project Team in Malaysia. You will manage project documents, prepare reports, monitor timelines, and coordinate meetings with internal departments, clients, and vendors.

The role requires a Diploma or Bachelor's degree in a related field and 1–2 years of experience in project administration or coordination. Fresh graduates with strong admin exposure are welcome.