Project Management (INTERNSHIP)

BLUE DIAMOND RESOURCES; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

BLUE DIAMOND RESOURCES is seeking a Project Management Executive to plan, coordinate, monitor and manage project activities to ensure on-time delivery, budget adherence and quality compliance across stakeholders in Malaysia. You will work with internal departments, clients, suppliers and contractors to drive smooth project execution.

Responsibilities include developing schedules, tracking progress, managing budgets, coordinating meetings, producing weekly and monthly reports, and ensuring

Qualifications

• Diploma or Bachelor's Degree in Project Management, Business Administration, Engineering, or a related field.
• Relevant experience in project management, coordination, or administration is preferred.
• Strong organizational, planning, and time-management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Familiarity with project management software is an advantage.

Responsibilities

• Prepare project schedules, work plans, and implementation timelines.
• Coordinate project activities from initiation to completion.
• Monitor project progress against agreed targets and deadlines.
• Follow up on outstanding tasks and ensure timely completion.
• Coordinate meetings and communicate project updates to relevant parties.
• Track project milestones, deliverables, and overall progress.
• Identify delays, operational issues, and potential risks.
• Recommend corrective actions to ensure projects remain on schedule.
• Monitor project resources, materials, manpower, and equipment.
• Ensure project activities comply with company procedures and requirements.
• Assist in preparing project budgets and cost estimates.
• Monitor project expenses and report budget variances.
• Coordinate purchase requests, quotations, and supplier arrangements.
• Support cost-control initiatives to improve project efficiency.
• Coordinate with clients, suppliers, contractors, and internal departments.
• Provide regular project progress updates to management.
• Follow up on client requirements, feedback, and project issues.
• Ensure effective communication among all project stakeholders.
• Prepare weekly and monthly project progress reports.
• Maintain project schedules, meeting minutes, and action lists.
• Keep project documents, records, and approvals properly organized.
• Track project deliverables and outstanding items.
• Prepare project completion reports and supporting documentation.
• Ensure project deliverables meet the required quality standards.
• Identify potential project risks and recommend preventive measures.
• Follow up on issues, corrective actions, and changes in project scope.
• Ensure compliance with relevant company policies and applicable regulations.
• Coordinate final inspections, handovers, and acceptance procedures where applicable.
• Ensure all project deliverables are completed according to requirements.
• Compile final project documentation and reports.
• Review project performance and identify opportunities for improvement.

Skills

Strong organizational skills

Time-management

Communication skills

Education

Diploma or Bachelor's Degree in Project Management

Tools

Microsoft Office

Job description

The Project Management Executive is responsible for planning, coordinating, monitoring, and managing project activities to ensure projects are completed on time, within budget, and according to the company's quality standards and requirements. The role involves coordinating with internal departments, clients, suppliers, and contractors to ensure smooth project execution and successful delivery

Key Responsibilities

Project Planning and Coordination

Prepare project schedules, work plans, and implementation timelines.

Coordinate project activities from initiation to completion.

Monitor project progress against agreed targets and deadlines.

Follow up on outstanding tasks and ensure timely completion.

Coordinate meetings and communicate project updates to relevant parties.

Project Monitoring and Control

Track project milestones, deliverables, and overall progress.

Identify delays, operational issues, and potential risks.

Recommend corrective actions to ensure projects remain on schedule.

Monitor project resources, materials, manpower, and equipment.

Ensure project activities comply with company procedures and requirements.

Budget and Cost Management

Assist in preparing project budgets and cost estimates.

Monitor project expenses and report budget variances.

Coordinate purchase requests, quotations, and supplier arrangements.

Support cost-control initiatives to improve project efficiency.

Communication and Stakeholder Management

Coordinate with clients, suppliers, contractors, and internal departments.

Provide regular project progress updates to management.

Follow up on client requirements, feedback, and project issues.

Ensure effective communication among all project stakeholders.

Documentation and Reporting

Prepare weekly and monthly project progress reports.

Maintain project schedules, meeting minutes, and action lists.

Keep project documents, records, and approvals properly organized.

Track project deliverables and outstanding items.

Prepare project completion reports and supporting documentation.

Quality and Risk Management

Ensure project deliverables meet the required quality standards.

Identify potential project risks and recommend preventive measures.

Follow up on issues, corrective actions, and changes in project scope.

Ensure compliance with relevant company policies and applicable regulations.

Project Completion

Coordinate final inspections, handovers, and acceptance procedures where applicable.

Ensure all project deliverables are completed according to requirements.

Compile final project documentation and reports.

Review project performance and identify opportunities for improvement.

Qualifications and Requirements

Diploma or Bachelor's Degree in Project Management, Business Administration, Engineering, or a related field.

Relevant experience in project management, coordination, or administration is preferred.

Strong organizational, planning, and time-management skills.

Good written and verbal communication skills.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Familiarity with project management software is an advantage.

Able to work independently and coordinate effectively with different departments.

Strong problem-solving skills and attention to detail.

Key Performance Indicators (KPIs)

Timely completion of project milestones.

Achievement of project deadlines and deliverables.

Project budget and cost-control performance.

Accuracy and timeliness of project reports.

Effective coordination and resolution of project issues.

Client and stakeholder satisfaction.

Compliance with project quality standards and procedures.

Project planning and coordination

Communication and interpersonal skills

Leadership and teamwork

Problem-solving and decision-making

Time and resource management

Budget monitoring and cost control

Documentation and reporting

Risk identification and management

Working Relationships

Internal: Management, Finance, HR, Operations, Procurement, and other relevant departments.

External: Clients, suppliers, contractors, consultants, and other project stakeholders.

Other Responsibilities

Perform other duties and responsibilities as assigned by management in support of the company's business objectives and project requirements.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?