Project Coordinator (Construction)

Brightmark Sdn Bhd; Johor Bahru; Presencial; MYR 54.000 - 90.000; Jornada completa

Descripción de la vacante

Brightmark Sdn Bhd is seeking a Project Coordinator to support multiple construction projects in Johor. You will manage minutes, action trackers, and weekly briefs for the Project Director, ensuring on-time responses and robust document control.

You will draft letters, maintain calendars of critical dates, and liaise with authorities, engineers and sub-contractors. Strong Bahasa Malaysia and English, plus Excel proficiency, are essential.

Formación

• Diploma or degree in Building, Civil Engineering, Quantity Surveying, Construction Management or a related field.
• At least 4 years of construction experience, incl. 2 years as Project Coordinator/Executive/Document Controller with a main contractor.
• Excellent Bahasa Malaysia and English; able to draft formal letters independently.
• Strong Excel/Google Sheets skills and comfort with shared drives and online trackers.
• Typing speed 60 wpm; proficient with MS Office or Google Workspace, PDF tools and cloud storage.

Responsabilidades

• Attend reviews and meetings; issue minutes and action lists within 24 hours.
• Maintain a single action tracker across projects; follow up until closure.
• Brief Project Director weekly on overdue actions and deadlines.
• Track key contract dates including claims, variations, completion, defects liability and retention.
• Prepare letters to local authorities; draft routine Bahasa Melayu letters.
• Organise project files and supervise admin staff in filing and document control.
• First contact for routine queries from sub-contractors and council officers.
• Travel to project sites around Johor as needed.

Conocimientos

Bahasa Malaysia

English

Attention to detail

Time management

Educación

Diploma or degree in Building, Civil Engineering, Quantity Surveying, Construction Management or related field

Herramientas

Excel

Google Sheets

Microsoft Office

PDF tools

Cloud storage

Video calls

Descripción del empleo

Attend project reviews, site meetings, client meetings and sub-contractor meetings. Issue clear minutes and action lists within 24 hours.

Maintain a single action tracker across all projects. Follow up with engineers, QS, sub contractors and consultants until every item is closed.

Brief the Project Director every week on overdue actions, upcoming deadlines and decisions that need his attention.

Keep a calendar of key contract dates for each project, including payment claims, extension of time, variation orders, practical completion, defects liability and retention release, and give early warning before each one.

Keep a register of letters to and from local authorities, consultants and sub contractors, and make sure every letter that needs a reply gets one.

Draft routine letters and emails, including formal Bahasa Melayu letters to local authorities.

Gather inputs and check that fortnightly project reports are complete and on time.

Manage the Project Director’s calendar and prepare meeting packs.

Act as first point of contact for routine queries from sub-contractors and council officers.

Keep project files organised and supervise admin staff on filing and document control.

Requirements:

Diploma or degree in Building, Civil Engineering, Quantity Surveying, Construction Management or a related field.

At least 4 years of experience in construction, including at least 2 years as a Project Coordinator, Project Executive or Document Controller with a main contractor. Good working knowledge of Malaysian public works contracts: progress claims, variation orders, extension of time, practical completion, defects liability and retention.

Excellent written and spoken Bahasa Malaysia and English. Able to draft formal letters to local authorities independently.

Strong Excel or Google Sheets skills, and comfortable working with shared drives and online trackers.

Excellent typing and computer skills: types fast and accurately (at least 60 words per minute) and is fully confident with Microsoft Office or Google Workspace, email, PDF tools, cloud storage and video calls. Picks up new software quickly. A typing test will be part of the interview.

Highly organised, detail-oriented and able to manage several projects at once. Confident and persistent in following up with senior colleagues and external parties. Own transport and a valid driving licence. Willing to travel to project sites around Johor.

Brightmark Sdn Bhd is a pioneer and leader in enviromental and city beautification industry in Malaysia. It has various businesses in Brunei, Singapore and invesment in Middle Eastern Countries and United Kingdom. The company which was established in the late 80's aggressively led by a group of dynamic, aggressive and enterprising Malaysians with excellent track record and experience with Multi National Corporations.

Brightmark Sdn Bhd is a pioneer and leader in enviromental and city beautification industry in Malaysia. It has various businesses in Brunei, Singapore and invesment in Middle Eastern Countries and United Kingdom. The company which was established in the late 80's aggressively led by a group of dynamic, aggressive and enterprising Malaysians with excellent track record and experience with Multi National Corporations.