ADMIN ASSISTANT

CCIE Engineering; Kuala Nerang; On-site; MYR 39,000 - 61,000; Full time

Job summary

CCIE Engineering is seeking a project administration professional to support daily operations across project delivery, documentation, and stakeholder management.

The role involves preparing claims and invoices, tracking attendance, coordinating meetings, and maintaining project records. Strong MS Office skills and bilingual communications are required, with willingness to work Saturdays.

Qualifications

• Diploma or above in Business Administration, Management, or related fields.
• Minimum 1–3 years of experience in construction or project administration.
• Fluent in Mandarin and English; basic Bahasa Malaysia.
• Proficient with Microsoft Office, especially Excel and Word.
• Good communication, coordination, and document management skills.
• Able to work independently and be detail oriented.

Responsibilities

• Prepare and submit project claims, invoices, and related documentation.
• Manage staff attendance records and daily manpower tracking.
• Arrange meetings, prepare meeting minutes, and coordinate project schedules.
• Liaise with local staff, subcontractors, suppliers, and clients regarding project matters.
• Prepare project documents, reports, letters, and filing records.
• Assist the project team with daily administrative and coordination tasks.
• Ensure proper documentation control and timely submission of project paperwork.
• Perform ad-hoc administrative duties assigned by management.

Skills

Communication skills

Coordination

Document management

Independent worker

Education

Diploma or above in Business Administration/Management

Tools

Microsoft Office (Excel, Word)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is a project administration role supporting daily operations and coordination across project delivery, documentation, and stakeholder management.

Key responsibilities

Prepare and submit project claims, invoices, and related documentation

Manage staff attendance records and daily manpower tracking

Arrange meetings, prepare meeting minutes, and coordinate project schedules

Liaise with local staff, subcontractors, suppliers, and clients regarding project matters

Prepare project documents, reports, letters, and filing records

Assist the project team with daily administrative and coordination tasks

Ensure proper documentation control and timely submission of project paperwork

Perform ad-hoc administrative duties assigned by management

About you

Diploma or above in Business Administration, Management, or related fields

Minimum 1–3 years of working experience in construction or project administration

Able to communicate in Mandarin, English, and basic Bahasa Malaysia as this roles will required to liaise with our diverse client base and partners.

Familiar with Microsoft Office applications, especially Excel and Word

Good communication, coordination, and document management skills

Able to work independently, responsible, and detail-oriented

Experience in handling project claims, attendance, and site documentation is preferred

Possess own transportation and laptop

Willing to work Monday to Saturday, 8:00 AM – 5:00 PM