Program / Project Coordinator (PMO)

HTC Global Services MSC Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

HTC Global Services MSC Sdn Bhd is seeking a Program/Project Coordinator to support large-scale programs, coordinating resources, financial activities, governance and program tools throughout the lifecycle.

You will work closely with program leads, internal stakeholders and external vendors to ensure smooth onboarding, cost tracking and documentation. Strong MS Excel/PowerPoint skills and stakeholder management are essential.

Qualifications

• Experience in a program, project coordination or PMO role.
• Hands-on experience coordinating resources, finances, documentation and governance.
• Strong stakeholder management and communication skills.
• Excellent organizational and coordination abilities with a proactive approach.
• Familiarity with MS Excel and PowerPoint.
• Ability to manage multiple priorities with internal teams and external vendors.
• Experience with program/financials forecasting, cost tracking and reconciliation (preferred).
• Experience with POs, invoicing, vendor management and contract variations (preferred).
• Familiarity with Workday, Planisware, ServiceNow or Dynamics 365 (preferred).
• PM qualification certifications (e.g., PMI, PRINCE2) preferred.

Responsibilities

• Coordinate onboarding/offboarding of consultants and project resources.
• Maintain resource information, including job changes and dates.
• Track resource cost forecasts against actuals and adjust vendor rates.
• Coordinate SOWs and variations with approval workflows.
• Liaise with Procurement and Legal on SOW/MSA reviews.
• Raise and track POs; manage vendor workbooks.
• Support monthly receipting, invoice reviews and reconciliations.
• Monitor costs against forecasts and raise discrepancies.
• Prepare and circulate weekly project/program status reports.
• Prepare governance materials and pre-reads for SteerCo.

Skills

Stakeholder management

Communication

Organizational skills

Multi-tasking

Excel

PowerPoint

Vendor management

Tools

Workday

Planisware

ServiceNow

Dynamics 365

Job description

The Program / Project Coordinator will support the delivery of large-scale programs and projects, working closely with program leads, internal stakeholders and external vendors to coordinate resources, financial activities, governance, documentation and program tools throughout the project lifecycle.

Key responsibilities

Coordinate onboarding and offboarding of consultants and project resources

Maintain and update resource information, including job changes, start/end dates and learning enrolments

Track resource cost forecasts against actuals and support vendor rate changes and contract extensions

Coordinate Statements of Work (SOWs) and variations, including approval workflows and secure document management

Liaise with Procurement and Legal teams on SOW and MSA reviews

Raise and track Purchase Orders (POs), follow up with approvers and maintain vendor workbooks

Support monthly receipting, invoice reviews and financial reconciliations

Monitor project/program costs against forecasts and raise discrepancies where required

Prepare and circulate weekly project/program status reports

Prepare governance materials, including Steering Committee (SteerCo) decks, alignment packs and pre-reads

About you

Experience in a program, project coordination or PMO role, preferably within a medium to large organization

Hands-on experience supporting resource coordination, financial administration, documentation and governance processes

Strong stakeholder management and communication skills

Excellent organizational and coordination skills with a proactive, hands-on approach

Good working knowledge of Microsoft Excel and PowerPoint

Ability to manage multiple priorities and work effectively with internal teams and external vendors

Experience with program/project financials, including forecast vs actuals, cost tracking and reconciliation (preferred)

Experience with Purchase Orders, invoicing, vendor management, SOWs and contract variations (preferred)

Familiarity with Workday, Planisware, ServiceNow or Microsoft Dynamics 365 (preferred)

Certification such as PMI, AIPM, PRINCE2 or other project management qualification (preferred)

Information Technology Services 51-100 employees

Established in 1990, HTC Global Services is an Inc. 500 Hall of Fame company and one of the fastest growing Asian American companies in the US with headquarters in Troy, Michigan. A global provider of IT Solutions and Business Process Outsourcing services, HTC’s client base spans several Global 2000 organizations. HTC is committed to providing solutions that translate into tangible business outcomes for our customers. HTC manages IT environments, IT applications, and business processes of customers, focusing on providing transformational benefits.

Mission:

We are a global IT solutions provider adding value to our clients and people through emerging technologies. We are dedicated to the success of our clients, employees, business partners, suppliers, community, and stakeholders

Established in 1990, HTC Global Services is an Inc. 500 Hall of Fame company and one of the fastest growing Asian American companies in the US with headquarters in Troy, Michigan. A global provider of IT Solutions and Business Process Outsourcing services, HTC’s client base spans several Global 2000 organizations. HTC is committed to providing solutions that translate into tangible business outcomes for our customers. HTC manages IT environments, IT applications, and business processes of customers, focusing on providing transformational benefits.

Mission:

We are a global IT solutions provider adding value to our clients and people through emerging technologies. We are dedicated to the success of our clients, employees, business partners, suppliers, community, and stakeholders

What can I earn as a Project Coordinator