Program & Administrative Coordinator

Jones Lang LaSalle Incorporated; Kulim, Bayan Lepas; On-site; MYR 67,000 - 100,000; Full time

Job summary

JLL is seeking an Administrative Officer for on-site roles in Kulim and Bayan Lepas, Malaysia. The position focuses on comprehensive administrative, operational, and program coordination support to ensure smooth business activities, projects, and events.

Responsibilities include calendar management, meeting logistics, documentation, and reports for stakeholders, while tracking budgets and vendor activities. A Diploma/Degree in a related field and 3+ years of experience are preferred.

Qualifications

• Excellent written and verbal communication in English.
• Minimum 3 years of relevant administrative support or office management experience.
• Experience in project coordination is advantageous.

Responsibilities

• Provide day-to-day administrative support including calendar management and document prep.
• Coordinate logistics for visitors, travel, venues, and meetings.
• Organize meetings, agendas, minutes, and follow up on actions.
• Track budgets, invoices, and vendor management activities.
• Identify process improvements to enhance efficiency.

Skills

English communication

Education

Diploma or Degree in Business Administration

Office Management

Tools

Microsoft Office

SharePoint

Project management tools

Job description

JLL is seeking an Administrative Officer for on-site roles in Kulim and Bayan Lepas, Malaysia. The position focuses on comprehensive administrative, operational, and program coordination support to ensure smooth business activities, projects, and events.

Responsibilities include calendar management, meeting logistics, documentation, and reports for stakeholders, while tracking budgets and vendor activities. A Diploma/Degree in a related field and 3+ years of experience are preferred.