Facilities Operations & Compliance Coordinator

JLL; Malaysia; On-site; MYR 48,000 - 72,000; Full time

Job summary

JLL is seeking a Facilities Administrator for Back of House (BOH) operations in Kuala Lumpur, Malaysia. The role centralizes administrative excellence with hands-on coordination, vendor management, and maintaining compliance across facility spaces.

You will work with engineering teams and building operations staff to ensure smooth operations. The position emphasizes attention to detail, proactive problem-solving, and strong organizational skills to support the facilities team in delivering

Qualifications

• 2+ years of administrative or facilities coordination experience.
• Proficiency with facility management software, CMMS platforms, or similar work order tracking systems.
• Strong organizational skills with ability to manage multiple priorities and detailed records.
• Excellent written and verbal communication with vendors, contractors, and internal stakeholders.
• Working knowledge of building systems, maintenance processes, and facility operations terminology.
• Intermediate proficiency in Microsoft Office Suite, particularly Excel.

Responsibilities

• Coordinate and track BOH maintenance activities, work orders, and service requests using CMMS.
• Manage vendor relationships and contractor access for BOH areas, including scheduling and safety compliance.
• Maintain comprehensive facility documentation including equipment logs, inspection records, and SOPs.
• Support preventive maintenance programs by scheduling inspections and tracking completion.
• Serve as liaison between facilities operations, tenants, and service providers to address BOH needs.
• Monitor inventory levels for facility supplies and parts, coordinating procurement.
• Prepare reports and dashboards tracking KPIs and operational metrics.
• Assist with emergency response coordination by maintaining updated lists and critical system documentation.

Skills

Administrative experience

Facilities coordination

Microsoft Excel

Communication skills

Organizational skills

Education

High school diploma

Associate's degree in business administration, facility management, or related field

Tools

CMMS

SharePoint

Microsoft Office

Job description

JLL is seeking a Facilities Administrator for Back of House (BOH) operations in Kuala Lumpur, Malaysia. The role centralizes administrative excellence with hands-on coordination, vendor management, and maintaining compliance across facility spaces.

You will work with engineering teams and building operations staff to ensure smooth operations. The position emphasizes attention to detail, proactive problem-solving, and strong organizational skills to support the facilities team in delivering